This position is open to internal candidates only. External candidates will not be reviewed or considered.

Salary/Position Classification

• $59,960+ annual, Exempt
• 40 hours per week
• 100% Remote Work Availability: No
• Hybrid Work Availability (requires some time on campus): Yes

Purpose of Position

This position is 100% grant-funded, continuation of this FTE is contingent upon the availability of grant funds. If grant funding is reduced or discontinued, the position may be reduced in scope or eliminated accordingly. 

The Project Coordinator will provide high level support for the administrative core of TRANSCEND, an NIH-funded grant designed to facilitate collaborations between non- clinicians and clinicians to move basic research discoveries toward clinical applications. This position will assist the Principal Investigator, Dr. Schwartz, in managing the operational and financial aspects of the grant, track progress, provide high-level administrative assistance, and communicate effectively with internal leaders and partner institutions, which include NDSU and Sanford Health. The position will assist faculty/researchers with grant writing, editing, and programmatic reporting activities to federal agencies and private foundations.

Duties & Responsibilities

Participate in and provide support for the recruitment of applicants and mentors for TRANSCEND pilot grant funding and scholar development programs

• Create and maintain website for TRANSCEND grant
• Create and disseminate recruitment materials
• Visit collaborating institutions with administrative core leadership to recruit potential applicants and mentors
• Receive and conduct preliminary review of grant proposals and scholar applications and refer to appropriate committee for final approval 

Provide administrative support for the TRANSCEND grant and its activities

• Serve as primary liaison between Principal Investigator (Pl) and partnering universities, institutes, and clinical entities
• Draft policy protocols in conjunction with Pl and appropriate advisory committee; maintain policy database; communicate policies and revisions to all stakeholders
• Work with the Pl and leadership teams to review program activities an formulate and implement strategic planning protocols
• Assist with outreach activities to share clinical and scientific achievements with the general public
• Maintain detailed record keeping system and prepare annual programmatic reports, including the Clinical and Translational Research (CTR) annual progress report
• Facilitate Institutional Review Board (IRB) and Institutional Animal Care and Use Committee (IACUC) approvals for all projects  Organize annual TRANSCEND symposium and committee meetings
• Organize travel and itineraries for visiting seminar speakers and External Advisors 

Provide financial management support for the TRANSCEND grant

• Work with the Pl and SMHS Grants Manager to ensure appropriate funding is allocated to all participating institutions
• Manage budget by tracking and approving expenditures, ensuring that UND procurement policies are followed
• Provide appropriate parties with accurate financial reports and financial forecasting, as requested by NIH and by the PI
• Create financial documents (paper and electronic) as required to accomplish financial functions
• Assist SMHS Grants Manager with financial reporting to funding agency 

Assist SMHS faculty/researchers with identifying new funding opportunities, developing grant proposals, and grant compliance

• Utilize SMHS resources to gain an understanding of institutional and divisional history and programs, including collaborating with various internal departments
• Develop and maintain comprehensive knowledge of departments, individuals, policies, and procedures involved in identifying sources and soliciting grant funding
• Communicate with administrators, faculty, and researchers to target and prioritize projects for funding consideration
• Perform research to identify and evaluate projects for funding opportunities, utilizing library sources, electronic databases, and other methodologies as may be appropriate
• Assist faculty/researchers with grant writing, editing, and programmatic reporting to funding agencies
• Develop and maintain contacts with external funding agency personnel
• Travel within the state of ND and occasionally outside the state as needed to cultivate and maintain research relationships
• Identify and comply with all grant reporting requirements as required by internal policies and procedures, as well as rules of external funding agencies
• Consult with the SMHS Grants Manager, affiliated UND offices, regional constituents, and funding agencies in the submission of grant proposals and programmatic reporting  

Administrative support to Principal Investigator, Dr. Schwartz, in activities related to TRANSCEND initiatives and activities, including coordinating applications for TRANSCEND faculty for CME credits in clinical and translational research

• Assist with providing technical support for the ADR, reviewers, and authors in using professional journal websites
• Schedule meetings, take notes, provide follow-up, track progress, and all other duties related to meetings and committees
• Provide calendar management, website support, collect and analyze information, manage correspondence including drafting, disseminating, etc.

Required Competencies

• Excellent interpersonal, verbal and written communication skills
• Ability to work in deadline-driven environment
• Ability to prepare complex documents that include figures, images, and text
• Ability to listen and develop information into grant proposals
• Ability to work collaboratively with faculty, researchers, and others in various disciplines
• Strong editing skills with attention to English language grammar, syntax, and spelling
• Strong contributor in team environments
• Ability to work independently, while meeting deadlines
• Ability to handle multiple assignments, ensuring accuracy and attention to detail
• Ability to monitor progress and meet the research needs of the SMHS
• Ability to maintain confidentiality of research and other relevant information
• Strong organizational and record keeping skills
• Prefer knowledge of NDUS/UND policies and procedures, especially in areas of grants management, financial management, procurement, and travel

Minimum Requirements

• Bachelors degree in Journalism, Communications, Biomedical Sciences, or other related field
• 1 year of experience writing and editing for professional publication
• Experience with Microsoft Office software including Word , Excel, PowerPoint, and Outlook
• Successful completion of a Criminal History Background Check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.

Preferred Qualifications

• Experience working with federal grant structure and compliance requirements
• Experience with preparation of large multi-investigator extramural grants
• Experience with PS-Finance, HRMS, and Grant modules