Salary/Position Classification

• 20.00 hourly, Non-Exempt (Eligible for overtime)
• 19 hours per week
• 100% Remote Work Availability: No
• Hybrid Work Availability: No

Purpose of Position

This part-time position will provide administrative support for the UND Writers Conference and will assist the Director of Creative Writing in creating a strong program for students and a community of writers. It will also support general English Department operations.

Duties & Responsibilities

 Provide administrative support for the UND Writers Conference and general support for the English Department

Budget, Finance, Travel

• Budget work, including review and maintenance of accurate balances. Provide UND Writers Conference Director with monthly reports, as requested.
• Process invoices and route for payment. Send follow-ups/reminders to ensure timely payment of bills.
• Complete purchases relating to Writers Conference activities following UND’s purchasing policies and procedures.
• Other financial duties as requested.
• Make travel arrangements for invited speakers for the Writers Conference including hotel, flights, vehicle rentals, registrations, and other related arrangements, as well as for faculty and student travel to conferences and professional development events connected to the Creative Writing and the Writing, Editing & Publishing programs, in accordance with UND travel policies and procedures.

Contracts

• Assist with correspondences related to the Writers Conference and other department events, including correspondences with speakers and their agents.
• Route contracts for signature, and complete follow-ups/reminders to ensure compliance with contractual obligations.
• Research grant and funding opportunities, in consultation with the department chair and the Writers Conference director.
• Assist with multi-step grant applications, by securing letters of support and by routing grant paperwork through College- and University-level offices for necessary signatures
• Collaborate with the Writers Conference director in drafting and revising all final reports for granting agencies and internal final reports for the English Department Executive Committee
• Coordinate with partners in other campus departments/programs and community organizations (NDMOA, GFPL, Community Foundation, etc.)

Events, PR, and Communications

• Copyedit and review all publicity materials for UND Writers Conference and Creative Writing events and programs.
• Arrange off-campus workshops and recruiting opportunities with community partners ranging from Grand Forks public schools and Grand Forks Public Library.
• Create and manage weekly social media posts for Writers Conference and supervise social media plan for Floodwall.
• Coordinate the Creative Writing program calendar, ensuring events conflict as little as possible with other flagship UND events, English faculty teaching schedules, GTA workshop schedules, etc.
• Reserve venues and make catering arrangements for Writers Conference and other department events (i.e., open mics, Floodwall launch, faculty readings, Virtual Speaker Series, Graduate Reading Series, etc.).
• Submit on-campus digital advertising requests for all Creative Writing events.
• Contact building managers and arrange for posting of physical flyers outside of Merrifield Hall.
• Correspondences via the Creative Writing and Writing, Editing & Publishing certificate student listserv, which entails informing students of upcoming deadlines for program applications, literary magazine submissions, professional development events, etc.
• Create and oversee English Department outreach projects, including, but not limited to, department newsletter, social media postings, and alumni outreach. Maintain connection and correspondence with Writers Conference attendees and donors.
• Organize and archive historical Writers Conference materials.

Required Competencies

• Strong verbal and written communication skills.
• Exhibit work habits reflecting reliability, organizational skills and a high degree of accuracy.
• Ability to effectively communicate with a diverse group of people while maintaining professionalism, confidentiality and a positive and helpful attitude.
• Ability to work independently as well as part of a team.
• Ability to problem solve.
• Basic understanding of digital communications.

Minimum Requirements

• High school diploma or GED
• Competency with Microsoft Outlook, Word, and Excel
• Successful completion of a Criminal History Background Check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.

Preferred Qualifications

• Associate’s Degree
• Bachelor’s Degree
• 2 years of related work experience
• Work experience in an academic setting
• Demonstrated interest in creative writing
• Experience in building community through literature or other artistic fields
• Experience with financial tracking, PeopleSoft Finance, or Campus Connection modules
• Knowledge of UND’s policies and procedures

To Apply

Please submit cover letter and resume by 11:59 p.m. on closing date.