Salary/Position Classification

• $41,100+ annual, Non-Exempt (Eligible for overtime)
• 40 hours per week
• This position will work onsite.

Purpose of Position

Assist the chair and faculty with the operations and management of the department by providing administrative support for the department.

Duties & Responsibilities

Administrative Duties

• Serve as first point of contact for department - answering phones, greeting visitors, students, faculty and staff
• Schedule faculty, classes, and classrooms; manage advisor assignments
• Handle purchasing card operations, supply orders, and expense reconciliation
• Maintain equipment inventory, library, and office supplies
• Support faculty and student office needs, distribute mail
• Coordinate events, catering, and visitor approvals
• Assist with IT support coordination for classes and defenses
• Support ESSP student recruitment, departmental displays, newsletters, and social media
• Help organize department events like Aerospace Community Day and ESSP Picnic

Accounting Duties 

• Serve as primary procurement liaison with UND Marketplace and Aerospace Fiscal Affairs
• Monitor purchase orders, process payments through Jaggaer system
• Handle journal vouchers and reconciliation reports
• Maintain and reconcile UND Purchasing card (Pcard) with monthly reporting
• Assist faculty with grant requests, tracking, and payment processing
• Coordinate travel authorizations, expenses, and reimbursements for faculty, staff, students, and visitors
• Submit work orders and repair requests for buildings and equipment

Payroll Processing/HR Duties 

• Process all payroll paperwork including hires, position changes, terminations, and graduate assistantships through AIMS system
• Create contracts and letters of understanding for new hires, summer salary, and overloads
• Coordinate recruitment using PageUp system for student and temporary positions
• Manage background checks, hiring timelines, and communication with candidates
• Generate hourly reporting forms and assist with timesheet management
• Support onboarding for new faculty, staff, and students including procedures, keys, access, and training
• Supervise clerical and work-study assistants

Required Competencies

• Strong written and oral communication skills.
• Strong organizational and time-management skills.
• Good attention to details.
• Good attitude and work ethic.

Minimum Requirements

• High school diploma or GED.
• 2 years experience working in an office environment.
• Experience with Microsoft Office, including Outlook, Word, Excel.
• Successful completion of a Criminal History Background Check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire.This position does not support visa sponsorship for continued employment.

Preferred Qualifications

• Associates Degree in related field.
• Experience with UND policies and procedures.
• Experience with HCM, Jaegger,Peoplesoft, and/or PageUp.
• Supervisory Experience.
• Experience working with students from diverse backgrounds.

To Apply

Submit resume and cover letter by closing date of the position.