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About Us - Values Overview
Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.
We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.
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Department Summary
The Division of University Advancement strives to transform lives and unlock potential through the power of philanthropy and engagement by awakening and stewarding pride and loyalty for the University of North Texas.
Established in 1890, the University of North Texas is a place where students transform their lives through education and opportunity. With more than 46,000 students from across the state, nation, and world, UNT offers 240 academic programs — many nationally and internationally recognized. A Tier One research university and designated a Hispanic- and Minority-Serving Institution, UNT has a legacy of excellence in education, music, the arts, business and social sciences, with growing strengths in science and engineering. Last year, students earned nearly 13,000 degrees and joined UNT's network of 480,000 alumni, fueling progress and innovation.
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Position Overview
The Assistant Director of Gift Compliance & Administration is responsible for overseeing the efficient and accurate processing of various types of gifts, in-kind donations, and related data within the organization. This role requires a strong understanding of gift processing procedures, data management, and technology systems. The Assistant Director will assist the Director of Gift Compliance & Administration to lead a team, collaborate with various departments, and ensure the timely and accurate recording of contributions while maintaining data integrity.
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Minimum Qualifications
Bachelor's degree and 4 years of experience in donor relations/stewardship/alumni relations, communications, non-profit/program management, fundraising, marketing/PR or customer service; or any combination of education, training, and related experience.
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Knowledge, Skills and Abilities
* Advanced mathematical and technical ability
* Advanced analytical and reasoning skills
* Advanced proficiency in Microsoft Office including Excel and Word
* Knowledge of accounting/budgeting procedures
* Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others
* Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness
* Skill in developing and maintaining good working relationships
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Preferred Qualifications
The ideal candidate will possess the following additional qualifications:
* Proven experience in gift processing, data management, or a related role.
* Bachelor’s degree in a relevant field (e.g., Business, Nonprofit Management, Data Science).
* Strong understanding of donor databases and CRM systems.
* Basic knowledge of accounting principles related to gift processing
* Familiarity with nonprofit regulations and compliance.
* Excellent attention to detail and data accuracy.
* Proficiency in software and tools such as Excel, Power BI, etc.
* Strong communication and interpersonal skills.
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Job Duties
- Operation & System Management * Lead a team of gift systems & processing analysts * Provide training & guidance to team members. * Foster a collaborative and productive work environment. * Identify and implement opportunities to streamline and improve gift processing workflows. * Propose and implement enhancements to data management procedures to increase efficiency and accuracy. * Work collaboratively with the Director of Gift Compliance and Administration to carry out seamless operation and processes. * Oversee the functionality and integration of gift processing software and systems. * Identify and implement opportunities for process automation and efficiency improvement. * Collaborate with IT and software vendors to address technical issues and enhancements.
- Gift Processing & Data Management * Oversee the processing of all incoming gifts, donations, and contributions. * Ensure adherence to established gift processing procedures and guidelines. * Verify accuracy of gift information and resolve discrepancies as needed. * Collaborate with finance and accounting teams to ensure proper allocation and reconciliation of funds. * Manage and maintain the integrity of donor and gift data within the organization’s database systems. * Develop and implement data quality control measures to prevent errors and inconsistencies. * Respond to donor inquiries and requests related to gift processing and donor data. * Maintain a high level of professionalism and donor-centric service.
- Quality Control, Reporting, and Compliance (30%) * Generate regular reports on gift processing metrics, trends, and outcomes. * Analyze data to identify areas for improvement and strategic decision-making. * Present findings and recommendations to senior management. * Ensure compliance with IRS regulations, nonprofit standards, and internal policies. * Coordinate with auditors to provide necessary documentation and support during audits. * Ensure compliance with data protection regulations and donor privacy standards. * Work closely with the controller and foundation team to reconcile donation records and financial transactions. * Ensure gift data aligns with accounting records, evaluate, and resolve any discrepancies. * Develop and implement quality control measures to ensure accurate gift processing. * Stay informed about relevant legal and regulatory changes related to donations and gifts. * Ensure compliance with industry standards and best practices.
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Physical Requirements
- Communicating with others to exchange information.
- Sedentary work that primarily involves sitting/standing.
- Repeating motions that may include the wrists, hands and/or fingers.
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Environmental Hazards
- No adverse environmental conditions expected.
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Work Schedule
Monday through Friday 8 am to 5 pm; typical 40-hour work week with possible flex and hybrid work opportunities.
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Driving University Vehicle
Yes
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Security Sensitive
This is a Security Sensitive Position.
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Special Instructions
Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.
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Benefits
For information regarding our Benefits, click here.
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EEO Statement
The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.
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