Title: 135 - Community Funding Specialist
Organization: 135 - Grant Management
Department: 135 - Grants Management
Location: Grants and Community Development
Rate of Pay: 45,015.05
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Job Summary
The Community Funding Specialist is responsible for collaborating with local non-profit organizations,
and City departments to identify funding opportunities and support them in developing and submitting
grant proposals. This position will also ensure understanding and compliance with federal, state, and local
laws and regulations throughout the grant lifecycle—from pre-award application to post-award reporting
and closeout. This position oversees compliance monitoring, project evaluation, audit preparation, and
progress reporting to support the effective management of grant-funded projects for the City of
Brownsville. The specialist will work closely with project leads, grant writers, and the Finance
Department to maintain proper documentation, ensure accurate reporting, and uphold adherence to
funding requirements. This position reports directly to the Assistant Director of Grants within the Grants
and Community Development Department.
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Competencies
• Effective Communication
• Time Management
• Writing Skills
• Research Skills
• Regulatory Knowledge
• Risk Management
• Ethical Practice
• Detail-oriented
• Customer Service
• Problem Solving
• Project Management
• Analytical Skills
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Key Functions/Knowledge/Skills
• Develop and write compelling grant applications and proposals for non-profit initiatives,
including narratives, budgets, and required attachments.
• Collaborate closely with non-profit organizations and City departments to develop and write grant
applications on their behalf, ensuring alignment with funder requirements, organizational goals,
and programmatic needs.
• Monitor, track, and ensure compliance with all grant requirements, conditions, and deadlines
across pre- and post-award phases.
• Research and identify funding opportunities aligned with the organization’s mission and
programmatic goals.
• Coordinate with program staff and leadership to gather information necessary for accurate and
persuasive grant submissions.
• Ensure proposals meet all compliance criteria, including eligibility, program alignment, and
documentation requirements.
• Collaborating with projects leads to gather performance data and ensure funded activities align
with grant objectives and funder expectations.
• Work with the Financial Services Department to ensure accurate budgeting, invoicing, and
financial tracking in accordance with grant guidelines.
• Maintain comprehensive grant records, including applications, agreements, amendments,
financial documentation, and reporting materials.
• Prepare and submit timely grant reports (monthly, quarterly, and annual) to funding agencies,
ensuring accuracy and completeness.
• Oversee grant closeout procedures, including final reporting, outcome documentation, and
financial reconciliation.
• Support grant-related audits and site visits, ensuring readiness and full documentation
compliance.
• Provide training and guidance to staff on grant compliance policies, procedures, and reporting
requirements.
• Monitor and communicate changes in federal, state, and local regulations affecting grants,
advising internal stakeholders as needed.
• Cultivate and maintain strong relationships with funders, partners, and key stakeholders to
support future funding opportunities.
• Perform other grant-related duties as assigned, contributing to the overall success and
sustainability of non-profit funding efforts.
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Minimum Education & Experience
Preferred bachelor’s degree in Public Administration, English, Political Science, Communications,
Business Administration, Accounting, or a related field and at least one-two years of relevant experience
in grant writing, grant compliance, or non-profit program support; or high school diploma or GED and at
least five years of progressively responsible experience in grant writing, compliance, or working with
non-profit organizations on funded initiatives.
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Special Certifications & Licenses
Valid Texas Driver’s License.
Independence & Judgement
Receives instructions as to work results to be attained; responsible for recognizing moderately complex
problems and taking responsibility for resolving them; refers to very complex problems to supervisor;
otherwise reports on a challenge and solution after the fact; results monitored for soundness and
judgment.
Initiative & Ingenuity
General guidelines: occasionally require interpretation of available options to apply to non-standard
situations; day-to-day work drives priorities.
Supervisory & Responsibility
Does not supervise.
Financial Responsibility
The financial responsibilities of a Community Funding Specialist center around ensuring that grant funds
are managed, tracked, and reported in accordance with applicable federal, state, and local regulations, as
well as with the specific terms and conditions of the grant.
Level & Frequency of Outside Contact
Frequent contact with the public and other organizations; interactions may require obtaining cooperation
of people; courtesy and tact are required when dealing with moderately difficult or sensitive issues.
Physical Demands
Office workspace with little or occasional light physical effort.
Responsibility for Equipment & Property
Responsible for use of equipment/property such as office equipment, supplies, etc., which are used in
office.
Working Conditions
Office workspace, and the Grants and Community Development Department may host/support events that
occur outdoors.
Other Requirements
The City of Brownsville requires all employees to successfully pass a Drug & Alcohol examination and a
Background Check.
ADA Requirements
The City of Brownsville is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.
Benefits
The City of Brownsville offers a comprehensive benefits package designed to support its employees' well-being and future. Employees participate in a robust retirement plan through the Texas Municipal Retirement System (TMRS) City to Employee Matching Ratio 2:1, with eligibility for retirement after 5 years of service at age 60 or 20 years of service at any age.
The City provides exceptional health benefits, including medical, dental, and life insurance plans for employees and their families, along with vision coverage for employees enrolled in health insurance through MetLife. Employees and their dependents can also access care at Frontier Clinic at no cost when covered by the City's health plan. Additionally, pet insurance is available as a voluntary benefit.
Employees have access to deferred compensation plans through Equitable and supplemental insurance options from AFLAC and Colonial Life. Full-time employees accrue 10 sick days and 15 vacation days annually.
The City offers parental leave concurrent with FMLA for eligible employees, longevity pay, and 100% tuition assistance up to $5,000 annually. Furthermore, Brownsville observes 14 holidays per year, plus two floating holidays, giving employees a balanced and rewarding work-life experience.
Starting in fiscal year 2025, employees will have access to flexible scheduling options as part of our commitment to work-life balance.
EEOC Statements
The City of Brownsville does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.