Virginia Commonwealth University (VCU) School of Medicine is a premier academic medical center located in the heart of Richmond. Accounting for almost half of VCU’s sponsored research, the School of Medicine is internationally recognized for patient care and education. Virginia Commonwealth University is an equal opportunity employer.

https://vcujobs.com/why-richmond

Benefits: All full-time university staff are eligible for VCU’s robust benefits package that includes comprehensive health benefits, paid annual and holiday leave granted up front, generous tuition benefits, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more.

Unit: School Of Medicine MBU

Department: Neurology

The Department of Neurology has a talented, robust team of more than 70 faculty and staff members spanning nine divisions includes representatives from every neurology subspecialty in adult and child neurology, plus award-winning educators, clinical and translational neuroscientists and master clinicians.

The Department of Neurology’s vision is to provide the best patient-centered neurological care while fostering the career development, education and training of our team members. We endeavor to realize this vision by fulfilling the following three missions:

1. Improve the lives of children and adults with neurological disorders through compassionate, high-quality medical care and patient education.

2. Provide exceptional education to our students, residents, fellows and the wider community of medical professionals.

3. Advance the knowledge of neurological diseases by actively developing innovative treatments through basic, translational and clinical research.

Duties & Responsibilities:

The program specialist will provide administrative support for the Center for Inherited Muscle Research. The program specialist will be responsible for providing overall program support, including scheduling and fiscal management support. The program specialist will be required to be familiar with all aspects of the Center activities in order to provide support for both the overall operations as well as day to day. The position requires a high degree of flexibility, confidentiality, diplomacy and tact. Successful applicants will have strong initiative with good judgement and strong written and verbal communication skills.

Responsibility 1 (50%): Director, Co-Director and other Faculty Scheduling

• Task 1: Maintain assigned schedule in appropriate software (MS Outlook, Teams, Zoom)
• Task 2: Respond to meeting request promptly
• Task 3: Cross check department and program calendars regularly and advise appropriate stakeholders of conflict, as well as propose possible solutions
• Task 4: Document meeting minutes and disseminate appropriately
• Task 5: Communicate in a clear and effective way to all stakeholders

Responsibility 2 (30%): Event Planning & Coordination

• Task 1: Invite guest speakers
• Task 2: Facilitate travel and lodging arrangements utilizing University approved methods and procedures
• Task 3: Tracks and files required supporting documentation as needed and required by University policies

Responsibility 3 (20%): Other Tasks & Duties as assigned

• Task 1: Assist where needed with other activities such as grants submission prep, fiscal reporting preparation, and day to day management of center operations

Qualifications:

Minimum Qualifications

• Associates or Bachelor’s degree (such as Business Admin, Finance or similar) or equivalent applicable experience (0 – 1 years)
• Experience with software programs and databases, including MS Office (including Word, Excel, PowerPoint)
• Attention to detail, excellent written/verbal communication skills
• Ability to work well independently, but also to seek assistance when needed.
• Excellent time management and organizational skills
• Excellent oral, written and verbal communication skills
• Demonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU

Preferred Qualifications

• 2+ years experiences as an administrative assistant in fast paced environment
• Experience in healthcare environment, clinical research, public or business administration

This is a restricted position with no set end date; continued employment is dependent upon project need, availability of funding, and performance.

Position will remain open until filled.

Salary Range: $42,500 – $52,000

FLSA Exemption Status: Non-Exempt

Hours per Week: 40

Restricted Position: Yes

ORP Eligible: No

Flexible Work Arrangement: Hybrid

VCU is committed to hiring veterans! VCU will include a veteran's period(s) of military service in the calculation of their annual leave accrual rate. This may provide veterans with an increased leave accrual.

Please note that if you are employed as a university employee working in any of the health system's facilities, you will need to follow VCU Health System policies, which will include but will not be limited to, vaccination requirements.

Contact Information:
Contact Name: Kelly Barnes
Contact Email: Kelly.Cecil@vcuhealth.org