Campus

OSU-Stillwater

Contact Name & Email

Shane O'Mealey, shane.omealey@okstate.edu

Work Schedule

Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends.
**Travel for events or networking that may include attending events, meetings, and conferences out of town. Events may include weekends, and will often extend work hours beyond 8:00 a.m. to 5:00 p.m. as needed.**

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$43,800 - $54,900

Salary

Priority Application Date

While applications will be accepted until a successful candidate has been hired, interested parties are encouraged to submit their materials by January 5, 2026, to ensure full consideration.

Special Instructions to Applicants

For full consideration, please include a resume, cover letter, and contact information for three professional references.

About this Position

The College of Arts and Sciences (CAS) Events Coordinator is responsible for the execution of all logistics, which include contracting with venues, caterers and suppliers, for Dean level events. The position will coordinate and schedule talent, speakers and guest logistics, develop event programs and menus, and create and disseminate invitations and notices. Organize and execute details such as decorations, equipment and multi-media needs. Manage event budgets, maintain accurate records, and maintain event calendars. Set-up, attend and close events. Conduct post-event evaluations to ensure stakeholder satisfaction is being met, and determine return on investment and long-term strategies for events. Develop and maintain positive interactions with OSU Foundation, the OSU Alumni Association and CAS departments to build excellent relations with CAS donors, alumni, stakeholders, and students. Develop networking and mentoring opportunities for students and alumni. Determine strategies for engagement with outward populations that fall under the Director of Recruitment, Scholarships, and Alumni Relations. Utilize OSU systems for data analysis and management. Contribute to prospective student events and develop working knowledge of CAS programs and departments to share with outside stakeholders. Other duties as assigned. 

Required Qualifications

• HS diploma/GED and three years of experience. Education may be substituted for years of experience.
  
  
• Certifications, Registrations, and/or Licenses:

  Valid driver's license required. 

• Skills, Proficiencies, and/or Knowledge:

  Experience related to event coordination, a willingness and ability to think creatively and to try new approaches; must be collaborative and be able to work independently, must have strong oral, written, and interpersonal skills, professionalism in appearance and actions, exceptional project management and leadership skills, positive attitude and comfort with networking with stakeholders, ability to handle sensitive information, effectively manage data, and handle all relevant university software required.

Preferred Qualifications

• Bachelor's degree in a related field of study.

• Two years experience working with higher education events, alumni, or experience in related industry. Demonstrates ability to work effectively with students, alumni, staff, and faculty.