Position Introduction:

Essential Duties:

Oversees and provides professional administrative support, financial management and budget planning for the college.

• Approves new hire and termination paperwork.
• Maintains personnel files and updates the incoming and outgoing non-grant employee information.
• Oversees records maintenance (inventory).
• Approves all non-grant ePAFS, travel, and payroll expense transfers in PeopleSoft, assign required trainings, and run reports as needed.
• Manages approval process for payroll, leave accounting/reporting, and other financial matters.
• Assists with developing, implementing, and interpreting policies and procedures, ensuring compliance with federal, state, and university policies and regulations.
• Assists with coordination and planning of program hosted events and programs/logistics, negotiates with contractors and vendors.
• Selects and trains assigned staff.
• Coordinates and executes department events.
• Maintains budget administration, account reconciliation, Pcard management, OU Foundation funds, and other departmental support.
• Performs account reconciliation to balance financial statement transactions to source documents and forecast cash flow and account balance.
• Prepares and reconciles Foundation reports and check over cash balance in accounts.
• Provides faculty support with purchases, travel and faculty liaison, policies and procedures, faculty awards, funding requests, reimbursement requests.
• Performs various duties as needed to successfully fulfill the function of the position.

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Required Education and Experience:

• Bachelor's degree in Accounting, Finance, Business, Management, or related field.
• 24 months of office management, financial management, or related experience.

Equivalency/Substitution: Will accept 48 months experience in lieu of the Bachelor's degree for a total of 72 months related experience.