Position Introduction:

OU Health Stephenson Cancer Center is Oklahoma's only National Cancer Institute (NCI)-Designated Cancer Center, and one of only 74 NCI-Designated Cancer Centers in the United States. This highly competitive accreditation ensures that our patients receive the highest standard of care and have access to the most advanced cancer treatment options. At the Stephenson Cancer Center, we have an exciting new job opportunity that could be right for you! Lead with purpose. Shape the next generation of cancer specialists. Stephenson Cancer Center is seeking an accomplished Sr. Education Program Coordinator to provide operational leadership and strategic direction for our nationally recognized Gynecologic Oncology Fellowship Program. This is a high impact role for a collaborative, detail driven professional who thrives at the intersection of medical education, program management, and trainee advocacy. In this role, you'll serve as the backbone of the fellowship: ensuring compliance, continuity, innovation, and an exceptional experience for fellows, faculty, and staff. If you're passionate about graduate medical education and ready to lead with confidence, we invite you to join our mission-driven team.

Why This Role Matters. Your work directly supports the training of future gynecologic oncologists who will change lives through cancer care, research, and advocacy. As the Sr. Education Program Coordinator, you'll help maintain program excellence while identifying opportunities to improve processes, enhance trainee experience, and elevate the program's national standing.

What You'll Do:

Program Leadership & Operations

• Lead day to day operations and provide strategic oversight of the Gynecologic Oncology Fellowship Program
• Ensure continuity and operational excellence
• Coordinate and facilitate program activities to ensure smooth, compliant, and efficient operations
• Oversee routine program maintenance, including confidential record management and data security

Accreditation, Compliance & Reporting

• Ensure compliance with institutional, state, and national accreditation standards
• Collaborate closely with accrediting bodies and internal stakeholders
• Compile, prepare, and present periodic reports and required program documentation

Strategy, Innovation & Growth

• Recommend and implement innovative improvements to program design, delivery, and quality
• Assist in setting operational goals, objectives, and performance standards
• Contribute to the development, implementation, and evaluation of training materials
• Participate in or lead committees and internal project teams

Marketing, Enrollment & Stakeholder Engagement

• Contribute to recruitment, marketing, and enrollment strategies to attract top fellowship candidates
• Develop and maintain strong relationships with faculty, trainees, partners, and stakeholders
• Represent the program at meetings and serve as a trusted point of contact
• Collaborate with University offices to ensure timely publication and dissemination of program materials

Why Join Stephenson Cancer Center?

• Be part of Oklahoma's only NCI Designated Cancer Center
• Work alongside nationally recognized faculty and clinical leaders
• Make a meaningful impact in cancer education and patient outcomes
• Enjoy a collaborative academic environment with opportunities for growth and innovation

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Required Education:

• Bachelor's Degree in Business, Education, Health, or related field.
• 1 year of administrative or program coordination experience.

Equivalency/Substitution: Experience or a combination of education & related experience can be considered in lieu of degree. A one-to-one ratio is used to determine the number of years of experience required in place of a degree. 

Required Certifications and Licenses:

None

Department Preferences:

• Accreditation & Compliance
• Ensure compliance with ACGME, GME, university, and hospital accreditation standards
• Prepare for CCC, PEC, APE, and accreditation meetings with required reports and documentation
• Complete milestone evaluations, program evaluations, and required accreditation reporting
• Manage PLA agreements, Soonertrack applications, and institutional approval processes 
• Educational Program Management
• Manage ERAS/Match processes, applicant communications, interview scheduling, faculty coordination, and interview day logistics
• Prepare interview materials, committee review documents, Zoom coordination, and applicant follow-up Coordinate onboarding for incoming fellows and transition planning for graduating fellows
• Organize daily didactic sessions, noon conferences, grand rounds, training sessions, and board exam preparation
• Track attendance, work hours, evaluations, milestones, conference participation, and board eligibility requirements Maintain MedHub accuracy for schedules, curriculum, evaluations, procedures, goals, contracts, and compliance data
• Maintain faculty and fellow certifications, CME credits, memberships (ASH/ASCO/EEOF), and required institutional training