About The Opportunity

Programmed’s Facility Management department are currently seeking a Contract Administrator to join our Warrnambool Team. This is an excellent opportunity to be a part of a high performing team that is responsible for the timely and accurate processing of contract documentation including invoices, credit notes; and maintaining contract data in the Company's business system. This is an excellent opportunity for the right candidate.

Nature of the position: Full Time

Location: Warrnambool or Melbourne 

Reporting Line: Robert La Torre

 Benefits 

• Long term career potential within an established brand
• Attractive salary package + benefits program 
• Paid parental leave and great discounts with selected retailers

Key responsibilities

• Prepare and consolidate monthly reports and submissions on key initiatives and operations.
• Respond to inquiries and proactively resolve issue concerning compliance. projects, and invoicing.
• Monitor supplier performance and in relation to compliance deliverables (ie certificates, ITP and other documentation) as well as invoicing codes.
• Provide advice to contact leaders to support decision-making, and support continuous improvement initiatives.
• Manage administrative and documentation processes associated with suppliers.
• Liaise with Contract Manager, Facility Co-ordinators and suppliers to ensure timelines, and quality benchmarks are met.
• Collect, review and present contract data (ie SSI, Recalls, Cancellations and I&Rs) to measure performance, and support continuous improvement solutions.

About You

To thrive in this role, ideally you will have previous experience within a administration role, a ‘can-do’ attitude, knack for people engagement and a drive for ‘top-notch’ service delivery. Additionally, you will demonstrate and possess the following:

• Have work experience in a similar role, with exposure to high volume data entry and invoicing
• Intermediate - Advanced Microsoft Office skills
• Experience with Maximo 7.5 is preferred
• Appropriate qualifications in Accounting/Business – Diploma (highly desired)
• Excellent communication skills

About Us

Programmed is a leading provider of operations and maintenance services across all industry sectors including education, health, infrastructure, manufacturing, transport and mining in Australia and New Zealand. Our Facility Management business unit partners with our valued clients to deliver facility management and industrial maintenance services across multiple key and essential industries. We encourage career development, support flexibility and care about your personal wellbeing and safety. Join the Programmed team today.

Our Commitment

Programmed and PERSOLKELLY supports a workplace culture of zero harm and encourages this in all that we do.

Programmed and PERSOLKELLY strives for diversity, inclusion and equality of our people. We seek a workforce that is representative of the communities we work in. We encourage people of all cultures, gender, age, sexual orientation or abilities to apply.

To learn more about working with Programmed and PERSOLKELLY, we encourage you to visit our website.