Administrative Support AST III

High school diploma or equivalent and sever years of relevant experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

• Provides administrative assistance to the Division Chief, including managing a complex calendar, composing correspondence, developing presentations, and handling local and foreign travel arrangements. Arranges travel, including airline, automobile, and hotel reservations. Completes registrations for conferences and
  meetings. Completes Travel Authorization Reimbursement forms and Expense Reports in People Soft.
• Organizes and performs all office and clerical functions including, but not limited to, answering the telephone, taking and transcribing meeting minutes.
• Ensures that requests for action or information are relayed to the appropriate faculty or staff member. As needed, interprets requests, helps implement action, and decides who should be notified of important or emergency matters.
• Ensures the scheduling in advance of adequate rooms, reservation and delivery of needed equipment and catering of food, when appropriate, for meetings, training sessions, and large events.
• Orders supplies and items as requested by Division Chief or Executive Director. Ensures appropriate level of supplies are ordered and maintained in a cost effective manner.
• Submits and maintains times sheets as required for Division Chief and Assistant Director.
• Assists with special projects as assigned.(conferences and meetings).

$21 to $26 per hour depending on education and experience.

• Associate or Bachelor degree in a relevant discipline such as Healthcare Administration, Business or related field.
• Seven years of operational experience in an ambulatory practice setting in the same or similar specialty.
• Attainment of a score of at least 55 wpm on an approved typing test. 

This is a time-limited position.  Time limited positions are based on circumstances, such as funding sources, which control the length of time for which the position is available.

Background Check is Required.

To be considered you must upload your Cover Letter, Resume/CV, and 3 References.

University of Florida College of Medicine – Jacksonville:   Visit this link to watch the video.

The University of Florida is an Equal Opportunity Employer. The University is committed to nondiscrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.