Administrative Specialist II

Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience.

The Opportunity
The University of Florida College of Journalism and Communications is seeking a dynamic and detail-oriented professional to support the CJCxDC program—a unique, immersive experience for students in our nation’s capital. This position plays a vital role in managing program operations, supporting students and faculty, and building strong relationships with alumni and industry professionals. If you thrive in a fast-paced, collaborative environment and have a passion for planning, communication, and student success, we invite you to join our team. This position is physically located in Washington D.C.

Key Responsibilities

• Program Coordination & Compliance: Support the planning and execution of CJCxDC programming in collaboration with the Faculty Director, ensuring adherence to UF policies and clear communication of program requirements.
• Event & Logistics Management: Lead the coordination of program events, including student site visits, networking functions, travel arrangements, and vendor communications.
• Digital Content & Communications: Create and distribute engaging digital content such as newsletters and social media posts while supporting student-generated materials to enhance program visibility.
• Stakeholder Engagement & Reporting: Serve as a liaison to alumni and industry partners, coordinate student development activities, and maintain data systems to track program outcomes and generate reports.

Why work with us?

UF is a top ranked University: The University of Florida is ranked #6 among public universities by U.S. News and World Report. UF has a student body of over 55,000 who come from all 50 states in the United States and more than 100 countries.

Our benefits are incredible: We offer top-of-the-line health insurance, a huge selection of supplemental plans, state retirement programs and more. Explore the comprehensive suite of options: https://hr.ufl.edu/benefits

We promote work-life balance: You will earn over a month of leave time every year plus 2 weeks of holidays and 8 weeks of paid family medical leave for life events. Accrual starts day 1 of employment! Check out all leave programs: https://hr.ufl.edu/leave

Advance your education: The University of Florida cares about developing its team members, and that includes reduced tuition toward higher education. We would support work toward earning a master’s or doctorate. See: https://hr.ufl.edu/professional-development/eep

$50,000 - $60,000 

Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience.

• Experience in higher education or nonprofit administration
• Demonstrated ability to manage multiple complex projects simultaneously
• Strong written and verbal communication skills
• Proficiency in Microsoft Office, Canva (or similar), and customer relationship management (CRM) software
• Knowledge of event planning, stakeholder communications, and digital content creation
• Ability to work independently in a fast-paced, remote setting

• Please upload cover letter, resume, and three references for consideration

Application must be submitted by 11:55 p.m. (ET) of the posting end date.