The Five Colleges of Ohio (Ohio Five), a consortium uniting Denison University, Kenyon College, Oberlin College, Ohio Wesleyan University, and The College of Wooster, seeks a qualified candidate to serve as Operations and Program Manager. This role supports the day-to-day functions of the organization and ensures organizational efficiency across administrative, financial, and programmatic areas. This position is responsible for accounting and budget management; program coordination and data analyses; and communications, website and media content. Working closely with the Executive Directors and Treasurer, this position ensures that Ohio Five’s resources, systems, and communications are managed effectively to advance the consortium’s mission.
Key Responsibilities:
Accounting and Administrative Management
- Manage accounting operations, including banking, investments, cash flow, forecasting, accounts payable/receivable, and grant budgets.
- Perform monthly reconciliation of banking and investment accounts; manage monthly and annual closing processes.
- Oversee expense tracking and facilitate timely processing of invoices and reimbursements. Coordinate payment authorizations with the Treasurer and Executive Directors.
- Prepare and present accurate financial reports and analyses, forecasts, and reports.
- Support the preparation of audited financial statements and the IRS 990 filing.
- Process and review required tax documentation and filings with state and federal agencies (e.g., W-9, 1099, 1042, unclaimed funds, charitable status).
- Assist in developing the annual operating budget in collaboration with the Executive Directors.
- Develop and maintain administrative systems for recruitment, onboarding, vacation tracking, record retention, and access to shared resources.
Operations and Program Coordination
- In collaboration with Executive Directors, coordinate and execute program management activities, as well as assist in the development and implementation of new programs.
- Conduct program and data analyses to inform decision-making and reporting.
- Provide coordination and support for facilities, inventory, IT systems, and other administrative functions.
Communications and Website Oversight
- Draft clear and effective communications to stakeholders, partners, and team, as well as for organizational media.
- Manage the Ohio Five website content, including program content, announcements, and resources, ensuring compliance with copyright laws.
- Develop social media content to enhance the organization’s digital presence and engagement.
- Ensure communications and media activities have consistent messaging across platforms.
- Other duties as assigned to support the organization’s objectives.
Qualifications
Education & Experience
- Bachelor’s degree in business administration, finance, accounting, public administration, communications, or a related field required.; Master’s degree preferred.
- 3–5 years of progressively responsible experience in financial management, business operations, or nonprofit/educational administration.
- Experience with fiscal operations, including budgeting, forecasting, reporting, and account reconciliation.
- Familiarity with communications, website content management, social media, and program coordination preferred.
Knowledge, Skills, and Abilities
- Strong understanding of accounting principles and financial reporting standards; nonprofit or higher education experience is a plus.
- Ability to analyze data, prepare reports, and support strategic decision-making.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and comfort with financial/accounting software.
- Familiarity with website content management systems (e.g., WordPress), social media, and digital communications tools.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Excellent written and verbal communication skills.
- High degree of accuracy, attention to detail, and commitment to accountability.
- Ability to work both independently and collaboratively with diverse stakeholders.
- Discretion in handling confidential and sensitive information.
Work Arrangement
The position offers flexible work arrangements and may be performed remotely within Ohio or on a hybrid schedule. Reliable high-speed internet access is required for remote work. Expenses and home office setup are the employee’s responsibility. OH5 will provide necessary office equipment and peripherals. Employees must comply with all College and organizational policies and procedures.
Salary Range: $45,000–$55,000, commensurate with experience
This is a full-time salaried twelve-month position with Kenyon College benefit package and is an ideal opportunity for an individual interested in non-profit management experience.
Compensation and Benefits
Salaries at Kenyon are competitive and commensurate with experience. In addition to an attractive salary, Kenyon offers benefits for employees and their family members. Children of employees are eligible for 100% tuition waivers at Kenyon, and through the Great Lakes Colleges Association, children of employees are eligible for 90% tuition waivers at nineteen other of the nation's finest liberal arts colleges.
We also offer health, dental and vision insurance, TIAA retirement, and many other benefits, including provisions for a spouse, families, and domestic partners. Details about benefits as well as conditions of employment are described more fully in our Staff Handbook.
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Kenyon College is an equal opportunity employer, and we welcome applications from all qualified individuals. It is the College's policy to evaluate qualified applicants without regard to race, color, national origin, ancestry, sex, gender, gender identity, gender expression, sexual orientation, physical and/or mental disability, age, religion, medical condition, veteran status, marital status, or any other characteristic protected by institutional policy or state, local, or federal law. Kenyon College has a strong commitment to an inclusive environment that welcomes all voices and perspectives.