Role Summary

The offshore hub Submissions Coordinator plays a vital role within the Pre-Contractsteam, focusing primarily on managing specific bids and tenders. This includes coordinating external tender documentation and communications (including the final RFP response, the client document transmittal system, ie Ansarada or similar) and contributing to internal proposal focused communications. The role involves collaboration with Bid team leadership and SMEs to coordinate written content for essential documents, such as: formal responses to Expressions of Interest (EOI), interim and final responses to Requests for Tender (RFT), Post-tender information submissions, capability documents targeting specific clients, markets, projects and preparation of unsolicited proposals and collateral required for midterm and post submission presentations. The submission coordinator will also support Bid Leadership and SME’s prepare documentation for client interactive engagement.

Skills

o Ability to manage and prioritise time and workload effectively

o Coordination experience with a focus on team performance and excellence o Knowledge of local (Australia / New Zealand), and international construction standards and regulations is highly desirable.

o Experience in working with multidisciplinary teams and interacting with clients, contractors, and stakeholders.

o Expertise in publishing, team coordination, Tender planning o Advanced computer skills o Strong communication skills (both written and oral)

o Ability to understand and apply Request for Proposal (RFP) documents

o Experience in high-pressure environments o Strong analytical thinking and problem-solving abilities

Core Competencies

o Education: Recognized Certificate/Diploma or Degree in English, Communications, Journalism or relevant discipline

o Experience: 2-3 years in a similar role or field

o Technical: Tier One Management Systems, Document development, review and production experience (cradle to grave) Template development and troubleshooting including tailored ribbons.

o Software: SharePoint (collaboration and version control expertise), High competence with key software packages (Word, Excel, Project, PowerPoint), Visio, Adobe Acrobat