The Role:

Surgical and Perioperative Services administrative teams engage in a wide range of duties and offer plenty of opportunity for professional development and growth. Our stream promotes a positive working environment and has been actively working towards embedding a problem solving and can-do attitude culture. We are seeking applicants who have the ability to demonstrate initiative, positive and enthusiastic attitude, multitasking tasking skills, and the ability to work both autonomously independently and as part of a team. The successful applicant will primarily liaise with internal stakeholders such as executives and a wide range of hospital staff. Duties include, however are not limited to:

• Utilising Microsoft packages.
• Utilising software’s such as iPM, DMR and PageUp. 
• Co-ordinating shared mailboxes.
• Diary management.
• Processing and tracking of timesheets, overtime, leave and shift swap forms.
• Meeting preparation and minute taking.

You will need:

1. Sound knowledge and experience of administrative practices and the utilisation of contemporary computer applications together with high-level minute taking and meeting organisation skills.
2. High-level written and verbal communication skills including the ability to liaise with a wide range of internal and external clients in a sensitive and confidential manner with an understanding of the legal requirements relating to confidentiality.
3. Demonstrated ability to organise, set priorities and meet deadlines, together with a demonstrated capacity to handle a number of tasks concurrently in a demanding work environment.
4. The ability to collate, plan, analyse and interpret information, together with a demonstrated capacity to present information to a range of audiences.
5. An extensive knowledge of Agency and organisational planning and reporting processes, or the ability to acquire that knowledge.

Note: - Please refer to the Statement of Duties for all the selection criteria of this position to address in your application.

Details of appointment:

Permanent, full time, day worker position, working 76 hours per fortnight, commencing as soon as possible. 

*notwithstanding hours to be negotiated with the successful applicant.

Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time, part time, and casual vacancies.

Salary: $71,661 to $77,455 per annum. Our Employer 11.5% superannuation contribution is on top of this amount.

• Salary range is in accordance with Public Sector Unions Wages Agreement 2022

Allowances: 

You’ll have access to salary package a range of benefits including living expenses up to $9,010 + $2,650 in meal entertainment each FBT year + other benefits if eligible. 

Benefits available to eligible candidates

• Professional development and accelerated pathways.
• Excellent leave benefits: 20 days annual leave (pro rata), 20 days personal leave (pro rata), and study assistance leave if eligible.
• Fitness Passport – You, and your family can access 40+ fitness facilities across Tasmania for just $13.95 per week per person, or $25.95 for a family.

Eligibility:

Note: - Please refer to the Application Guide for more information of Essential requirements, Desirable requirements and pre-employment check.

Download the Statement of Duties and any Associated Documents

We encourage you to review the Statement of Duties, Applicant Guide, prior to applying for an overview of the duties, program, selection process and application guidance.

Statement of Duties: 

• Administrative Officer Band 3.docx

Application Guide:  

• Department of Health - Applicant Guide Sep 2024.pdf
• Department of Health - Applicant Guide Sep 2024.docx

How to apply:

Apply Online. Please click the "Apply" button on this screen to ensure that important questions about you are answered.

You will be prompted to complete a 1-2 page application detailing your experience, skills and knowledge as they relate to the attached Statement of Duties. A separate statement addressing the selection criteria in the Statement of Duties is not required.

For more information:

Applicants who require further information are encouraged to contact the Contact person for detailed information about the vacancy.

Caitlin Salter
Administrative Service Manager – SPS Support Unit
0448 321 080
caitlin.salter@ths.tas.gov.au

What it is like working at the Department of Health? 

Compassion, Accountability, Respect, Excellent are the key values to work in Department of Health. Listen to some of the lived experiences from within the department through some of our wonderful staff and hear about their journey in relocating to Tasmania!

Make It Tasmania | Move for a great lifestyle

One Health Podcast - Spotify 

One Health Podcast - Apple 

Tasmanian Health Careers | Tasmanian 

Respecting diversity is the foundation of everything that Department of Health do. This allows us to instil trust and collaborate through honest and fair communication and helps cultivate an environment of growth and innovation. We strongly encourage applicants from key communities including Aboriginal and Torres Strait Islanders, LGBTIQA+ people, and people living with disabilities.