The Role:

• Provide high-level administrative and executive support to the Director of Education, including the preparation of confidential documents such as ministerial correspondence, briefings, and reports, while managing the efficient operation of the office.
• Coordinate and provide secretarial support to committees, including compiling agenda papers, taking minutes, managing confidential information, and handling the scheduling of meetings.
• Manage workflows and administrative functions, such as responding to general inquiries, arranging travel and accommodation, organising events, raising purchase orders, and maintaining effective communication systems to ensure the smooth operation of the office and flow of information across relevant departments.

Key Skills:

1. Strong Administrative and Organisational Skills:
   • Demonstrated knowledge of contemporary office management practices.
   • Ability to manage multiple tasks, meet concurrent deadlines, and maintain high accuracy in a busy office environment.
2. Effective Communication and Interpersonal Skills:
   • High-level written and verbal communication skills.
   • Ability to liaise with staff, emergency organisations, and clients in a sensitive and confidential manner.
3. Research and Analytical Skills:
   • Proficiency in planning, analysing, and interpreting information.
   • Ability to exercise initiative, judgement, and discretion.
4. Advanced Computer Skills:
   • Competency in using software such as Word, PowerPoint, databases, spreadsheets, and internet applications with high accuracy.
5. Teamwork and Independence:
   • Ability to work efficiently both independently and as part of a team.

Note: - Please refer to the Statement of Duties for all the selection criteria of this position to address in your application.

The Team:

The team operates within the Education unit of Ambulance Tasmania (AT), which is a part of the broader Community, Mental Health, and Wellbeing Group under the Department of Health (DOH). The team is responsible for supporting clinical excellence, professional development, and operational effectiveness across Ambulance Tasmania.

Through its operational, educational, and governance support, the team plays a vital role in maintaining the quality and safety of ambulance services, directly impacting the health and safety of Tasmanians. By fostering excellence in clinical practice and ensuring compliance with legal and professional standards, the team supports Ambulance Tasmania’s mission of delivering reliable and professional care.

Details of appointment:

Permanent, full time, day worker position, working 76 hours per fortnight, commencing as soon as possible.

*notwithstanding hours to be negotiated with the successful applicant.

Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time, part time, and casual vacancies.

Salary: 

$73,881 to $79,779 per annum + our Employer 11.5% superannuation contribution is on top of this amount.

• Salary range is in accordance with Public Sector Unions Wages Agreement 2022

Allowances: 

You’ll have access to salary package a range of benefits including living expenses up to $9,010 + $2,650 in meal entertainment each FBT year + other benefits if eligible.

Benefits available to eligible candidates:

• Professional development and accelerated pathways.
• Excellent leave benefits: 20 days annual leave (pro rata), 20 days personal leave (pro rata), and study assistance leave if eligible.
• Fitness Passport – You, and your family can access 40+ fitness facilities across Tasmania for just $13.95 per week per person, or $25.95 for a family.

Eligibility:

Note: - Please refer to the Application Guide for more information of Essential requirements, Desirable requirements and pre-employment check.

Download the Statement of Duties and any Associated Documents

We encourage you to review the Statement of Duties, Applicant Guide, prior to applying for an overview of the duties, program, selection process and application guidance.

Statement of Duties: 

• Executive Support Officer.pdf
• Executive Support Officer.docx

Application Guide:  

• Department of Health - Applicant Guide Sep 2024.pdf
• Department of Health - Applicant Guide Sep 2024.docx

How to apply:

Apply Online. Please click the "Apply" button on this screen to ensure that important questions about you are answered.

You will be prompted to complete a 1–2-page application detailing your experience, skills and knowledge as they relate to the attached Statement of Duties. A separate statement addressing the selection criteria in the Statement of Duties is not required.

For more information:

Applicants who require further information are encouraged to contact the Contact person for detailed information about the vacancy.

Katrina Ostrenski
Director - Education
Phone number: 0409 080 990
Email address: katrina.ostrenski@ambulance.tas.gov.au 

What it is like working at the Department of Health? 

Compassion, Accountability, Respect, Excellent are the key values to work in Department of Health. Listen to some of the lived experiences from within the department through some of our wonderful staff and hear about their journey in relocating to Tasmania!

Make It Tasmania | Move for a great lifestyle

One Health Podcast - Spotify 

One Health Podcast - Apple 

Tasmanian Health Careers | Tasmanian 

Respecting diversity is the foundation of everything that Department of Health do. This allows us to instil trust and collaborate through honest and fair communication and helps cultivate an environment of growth and innovation. We strongly encourage applicants from key communities including Aboriginal and Torres Strait Islanders, LGBTIQA+ people, and people living with disabilities.