The Team:
Clinical Services is the heart of professional practice, quality, education, research, and governance at Ambulance Tasmania. We lead and support the development of clinical excellence across the state, working to ensure our paramedics and clinical teams deliver safe, evidence-based, and compassionate care to the Tasmanian community.
As part of the Department of Health, our team plays a vital role in strengthening healthcare outcomes by shaping clinical standards, fostering continuous learning, translating research into practice, and driving quality improvement initiatives. We work in partnership with frontline staff, leadership teams, the University of Tasmania, and other key stakeholders to support a high-performing, future-ready ambulance service.
The Role:
The Executive Support Officer plays a vital role in enabling the smooth operation of the Clinical Services leadership team at Ambulance Tasmania. Reporting directly to the Executive Director - Clinical Services, this position provides high-level administrative and executive support across a range of sensitive, complex, and critical activities.
Key responsibilities include managing the day-to-day administration of the Executive Director’s office, coordinating complex documentation such as Department Minutes, Ministerial Briefs, and Question Time Briefs, and maintaining efficient communication systems to ensure timely flow of information across Clinical Services, the Department of Health, and other key stakeholders.
The Executive Support Officer will be responsible for coordinating meetings, conferences, and projects; providing secretariat support to governance committees; managing confidential records and correspondence; and delivering accurate and timely administrative research and reporting as needed.
This role demands a high degree of professionalism, initiative, attention to detail, and the ability to manage competing priorities in a fast-paced, sensitive environment. The Executive Support Officer also plays an important part in upholding Clinical Services’ commitment to quality, governance, and continuous improvement, supporting better outcomes for our people and the communities we serve.
You will need
- Sound knowledge of contemporary office management practices and administrative skills.
- Demonstrated organisational and self-management skills with the ability to meet concurrent deadlines with a high degree of accuracy within a busy office environment.
- High level interpersonal, written and verbal communication skills to effectively liaise with Agency staff, other emergency organisations as well as clients in a sensitive and confidential manner
Note: - Please refer to the Statement of Duties for all the selection criteria of this position to address in your application.
Details of appointment:
Permanent, full time, day worker position, working 76 hours per fortnight, commencing as soon as possible.
*notwithstanding hours to be negotiated with the successful applicant.
Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time, part time, and casual vacancies.
Salary: $73,811 to $79,779 per annum. Our Employer 11.5% superannuation contribution is on top of this amount.
- Salary range is in accordance with Public Sector Unions Wages Agreement 2022
Salary Packaging:
You’ll have access to salary package a range of benefits including living expenses up to $9,010 + $2,650 in meal entertainment each FBT year + other benefits if eligible.
Benefits available to eligible candidates:
- Professional development and accelerated pathways.
- A range of leave entitlements, including study leave and Professional Development Support.
- Fitness Passport – You, and your family can access 40+ fitness facilities across Tasmania for just $13.95 per week per person, or $25.95 for a family.
More information about our Employee Benefits can be found here
Note: - Please refer to the Application Guide for more information of pre-employment check.
Download the Statement of Duties and any Associated Documents
We encourage you to review the Statement of Duties, Applicant Guide, prior to applying for an overview of the duties, program, selection process and application guidance.
Statement of Duties:
Application Guide:
How to apply:
Apply Online. Please click the "Apply" button on this screen to ensure that important questions about you are answered.
You will be prompted to complete a 1-2 page application detailing your experience, skills and knowledge as they relate to the attached Statement of Duties. A separate statement addressing the selection criteria in the Statement of Duties is not required.
*applications from Recruitment agencies will not be accepted for this role
For more information:
Applicants who require further information are encouraged to contact the Contact person for detailed information about the vacancy.
Jennifer Bolster
Acting Executive Director, Clinical Services
0449 099 407
jennifer.bolster@ambulance.tas.gov.au
What it is like working at the Department of Health?
Compassion, Accountability, Respect, Excellent are the key values to work in Department of Health. Listen to some of the lived experiences from within the department through some of our wonderful staff and hear about their journey in relocating to Tasmania!
Make It Tasmania | Move for a great lifestyle
One Health Podcast - Spotify
One Health Podcast - Apple
Tasmanian Health Careers | Tasmanian
Respecting diversity is the foundation of everything that Department of Health do. This allows us to instil trust and collaborate through honest and fair communication and helps cultivate an environment of growth and innovation. We strongly encourage applicants from key communities including Aboriginal and Torres Strait Islanders, LGBTIQA+ people, and people living with disabilities.
