Legal Secretary (356795)
Department of Justice
Tasmania Legal Aid
Applications must be submitted by
Position details
Applications close:
AEST
Award/Classification:
Tasmanian State Service Award - General Stream Band 2
Salary:
$64,821.00 to $69,764.00 per annum
Employment type:
Fixed-term, full-time
Job description:
The position is responsible for providing a high level of Safe At Home (SAH) and Family Law secretarial and administrative support to practitioners within Tasmania Legal Aid (TLA). This includes:
• co-ordinating an efficient flow of information in documentary, electronic and face-to-face communications on behalf of TLA’s Safe at Home and Family Law practices to clients, practitioners, courts, registries and any other agencies or organisations as may be required from time to time;
• maintaining current knowledge of changes to Magistrates Court and Family Court procedures; and
• maintaining the confidential filing system and undertaking liaison and reception duties as appropriate.
We encourage applications from Indigenous Australians, people living with disability, people from diverse cultural and linguistic backgrounds, mature age workers and LGBTIQA+ people.
The Department of Justice supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact listed at the end of this vacancy.
We are a diverse and inclusive workplace and understand the importance of flexible working arrangements. Talk to us about how this could work for you.
Period of Appointment
Fixed Term - 3 years
Hours per fortnight
73.50 hours per fortnight - flexible options available.
Duties
- Co-ordinate the secretarial and administrative functions of the Safe At Home Program to ensure smooth delivery of services to clients of the program.
- Be the first point of contact between clients, members of the public, legal profession and staff in other government agencies and instrumentalities and the assigned practitioners, and receive all mail and e-mail and incoming telephone calls.
- Provide secretarial and administrative support including:
- the maintenance of individual practitioners’ files within TLA’s computer system, resubmit systems, diary and any other systems used for support of the in-house legal practice.
- produce and process confidential documents and correspondence using a broad range of computer software, digital audio equipment and word processing systems.
- Perform such other secretarial or administrative functions in appropriate areas of the TLA as required.
Desirable Requirements
- Significant current experience in the area of family law as a legal secretary.
Download the Statement of Duties and any Associated Documents
Statement of Duties (Generic) Legal Secretary (Safe at Home) October 2024 .docx
Statement of Duties (Generic) Legal Secretary (Safe at Home) October 2024 .pdf
About the Department of Justice (Tasmania Legal Aid).docx
About the Department of Justice (Tasmania Legal Aid).pdf
Information for Applicants (DOJ) Short Form Application.docx
Information for Applicants (DOJ) Short Form Application.pdf
FAQs Short Form Application.docx
FAQs Short Form Application.pdf
How to apply
To apply, please provide a Short Form Application which is a 1-2 page covering letter outlining your experience, skills and knowledge as they relate to the Statement of Duties, and a copy of your current Resumé/CV. We do not require a separate statement addressing the selection criteria.
Please note if you submit the details of your referees with your application the Selection Panel may contact them without notifying you.
Please apply online by clicking the 'Apply Now' button.
Refer to the 'Information for Applicants (DOJ)' document for further information. Please note, attachments must be in Microsoft Word or PDF format.
If you are unable to submit your application online, please contact the Department of Justice Recruitment Team on (03) 6166 1435.
For more information
Margaret Chandler
Manager - Safe at Home
margaret.chandler@legalaid.tas.gov.au
Phone: (03) 6236 3800
Reasonable Adjustment Queries
Organisational Development and Design Team
(03) 6165 7603