We encourage applications from Indigenous Australians, people living with disability, people from diverse cultural and linguistic backgrounds, mature age workers and LGBTIQA+ people.
The Department of Justice supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact listed at the end of this vacancy.
We are a diverse and inclusive workplace and understand the importance of flexible working arrangements. Talk to us about how this could work for you.
Period of Appointment
Fixed Term until the 20 April 2025
Hours per fortnight
73.50 hours per fortnight - flexible options available.
Duties
- Provide high level administrative and clerical functions to support the day to day operations of the Unit, including providing reception services to stakeholders such as associated organisations and victims seeking support.
- Coordinate and facilitate meetings with associated organisations and agencies, including the preparation and collation of correspondence/documentation, recording meeting outcomes, distributing actionable items and disbursing minutes.
- Ensure the continuous tracking of clients through various information management systems including collating, inputting and maintaining registers and databases.
- Review applications to the program and provide recommendations to the Manager regarding eligibility.
- Provide high level administrative support to committees, including liaison with internal and external stakeholders associated with the Safe at Home Program.
- Contribute to the achievement of team objectives and the equitable allocation of workload by working effectively as part of a small state-wide team.
- Coordination of information exchange between stakeholders.
- The incumbent can expect to be allocated duties, not specifically mentioned in this document, that are within the capacity, qualifications and experience normally expected from persons occupying jobs at this classification level.
Pre-employment Checks
The Head of State Service has determined that the person nominated for this vacancy is to satisfy a pre-employment check before taking up the appointment, promotion or transfer.
The following checks are to be conducted:
1. Pre-employment checks
• Arson and fire setting
• Violent crimes and crimes against the person
• Sex-related offences
• Drug and alcohol related offences
• Crimes involving dishonesty
• Crimes involving deception
• Making false declarations
• Malicious damage and destruction to property
• Serious traffic offences
• Crimes against public order or relating to the Administration of Law and Justice
• Crimes against Executive or the Legislative Power
• Crimes involving Conspiracy
2. Disciplinary action in previous employment.
3. Identification check.
Download the Statement of Duties and any Associated Documents
Statement of Duties (355546) Administration Assistant.docx
Statement of Duties (355546) Administration Assistant.pdf
About the Department of Justice (Safe at Home).DOCX
About the Department of Justice (Safe at Home).pdf
Information for Applicants (DOJ) Short Form Application.docx
Information for Applicants (DOJ) Short Form Application.pdf
FAQs Short Form Application.docx
FAQs Short Form Application.pdf
How to apply
To apply, please provide a Short Form Application which is a 1-2 page covering letter outlining your experience, skills and knowledge as they relate to the Statement of Duties, and a copy of your current Resumé/CV. We do not require a separate statement addressing the selection criteria.
Please note if you submit the details of your referees with your application the Selection Panel may contact them without notifying you.
Please apply online by clicking the 'Apply Now' button.
Refer to the 'Information for Applicants (DOJ)' document for further information. Please note, attachments must be in Microsoft Word or PDF format.
If you are unable to submit your application online, please contact the Department of Justice Recruitment Team on (03) 6166 1435.
For more information
Samantha Haigh
Senior Policy Officer
samantha.haigh@justice.tas.gov.au
Phone: (03) 6165 7145
Reasonable Adjustment Queries
Organisational Development and Design Team
(03) 6165 7603