Period of Appointment

Fixed-Term, Full Time - Up until 30/06/2028

Duties

• Provide high level administrative support to the project team, including the timely preparation of documentation including the drafting of minutes, briefings and other project correspondence.
• Coordinate procurement of resources for the project ensuring compliance with established policies and procedures within delegation.
• Manage records and ensure an efficient flow of information to and from the project office including maintaining effective filing systems and outgoing mail and electronic and hard copy filing systems.
• Organise and schedule meetings, conferences, functions, and related activities between multiple parties and arrange any associated travel, accommodation and itineraries as required.

Essential Requirements

Pre-Employment Checks 

The Head of the State Service has determined that a person nominated for appointment to this position is to satisfy a pre-employment check before taking up the appointment, promotion or transfer. Any relevant serious criminal offence or repeated serious offences over any period, which are not mitigated by additional information, may provide grounds for declining an application for appointment. Such offences would include, but are not limited to:

• Arson and fire setting;
• Sexual offences;
• Dishonesty (e.g. theft, burglary, breaking and entering, fraud);
• Deception (e.g. obtaining an advantage by deception);
• Making false declarations;
• Violent crimes and crimes against the person;
• Malicious damage and destruction to property
• Trafficking of narcotic substance;
• False alarm raising. 

Desirable Requirements

• Relevant administration experience in a dynamic project environment.
• Current Drivers license.

Statement of Duties and Associated Documents

005337 - SoD - Project Officer (Document and Information Management) - Band 4.docx

005337 - SoD - Project Officer (Document and Information Management) - Band 4.pdf

Short Form Application Guidelines for Applicants Final.DOCX

Short Form Application Guidelines for Applicants Final.pdf

DPFEM is a child safe organisation which is committed to the safety and wellbeing of children and young people; and every member of DPFEM has a responsibility to keep all children safe.  

As the organisation moves towards a more inclusive workplace which better reflects our community, we welcome applicants from diverse backgrounds, cultures and abilities, and those that may require flexibility such as part-time, compressed days, or adjustments around start or finish times.

How to Apply

To apply, please provide a Short Form Application which is a 1-2 page covering letter outlining your experience, skills and knowledge as they relate to the Statement of Duties, and a copy of your current Resumé/CV. 

Online applications will only be accepted, please click the blue Apply now button to apply. If you experience any technical difficulties, please contact (03) 6173 2757.

Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time and part time vacancies.

Further Information

For further information on this position, please contact Joel Saunders, Project Manager on 0411 287 520.

Advertising closes on 21 November 2024 at 11:55pm