The Tasmanian Audit Office is seeking a dedicated and detail-oriented Administration Officer to join our dynamic Corporate Support and Strategy team. In this role, you will provide high-level administrative and clerical support, including managing inboxes, preparing reports, providing secretariat and project support and undertaking financial reporting and administration.

If you are a proactive and organised professional with a commitment to excellence, we encourage you to apply for this exciting opportunity. Join us and be a part of making a difference to the Tasmanian Public Sector.

We are a diverse and inclusive workplace and understand the importance of flexible working arrangements. Talk to us about how this could work for you.

Opportunities

We have 1 x permanent and 1 x fixed-term (12 months) vacancies. 

Hours per fortnight

73.50 hours per fortnight - flexible options available. 

Duties

• Provide high-level administrative and clerical support including inbox management, initiation and timely preparation of correspondence and reports, proofreading and document formatting, secretariat support and the referral of matters for action by appropriate staff.
• Assist with the end of month processing including payment processing and financial reporting for the Office.
• Organise and schedule events, meetings, training and other appointments, including the arrangement of corporate functions, travel, accommodation and itineraries as required.
• Assist senior staff in their research and analysis of policies and procedures.
• Undertake project related tasks as assigned by senior staff.
• Assist in administering the Office’s electronic document and records management system, resolving issues in accordance with established policies and procedures, and undertaking established quality assurance activities for records in the records management system.
• Assist with the recording, collection, analysis and dissemination of statistical data.
• The incumbent can expect to be allocated duties, not specifically mentioned in this document, that are within the capacity, qualifications and experience normally expected from persons occupying positions at this classification level.

Performance is measured against Key Performance Indicators that are developed and agreed to for each role in the Office and documented in annual Performance Plans.

Pre-employment Checks

The Head of the State Service has determined that the person nominated for this position is to satisfy a pre-employment check before taking up the appointment, promotion or transfer. The following checks are to be conducted:

1. Conviction checks in the following; Arson and fire setting; Violent crimes and crimes against the person; Sex-related offences; Drug and alcohol related offences; Crimes involving dishonesty; Crimes involving deception; Making false declarations; Malicious damage and destruction to property; Serious traffic offences; Crimes against public order or relating to the Administration of Law and Justice; Crimes against Executive or the Legislative Power; Crimes involving Conspiracy.
2. Disciplinary action in previous employment check.
3. Identification check.

Desirable Requirements

• A recognised Certificate III or higher qualification related to the responsibilities of the position.
• Good working knowledge of Microsoft Office products, in particular Excel and Word.

Download the Statement of Duties and Associated Documents

 Administration Officer (358011) Statement of Duties.DOCX

 Administration Officer (358011) Statement of Duties.pdf

 Tasmanian Audit Office - Short Form Application FAQs.DOCX

 Tasmanian Audit Office - Short Form Application FAQs.pdf

 Information for Applicants (Audit).docx

 Information for Applicants (Audit).pdf

How to apply

1. Review the Statement of Duties.
2. Click the "Apply now" button.
3. Complete the application form.
4. Upload your Short Form Application which is a 1-2 page covering letter outlining your experience, skills and knowledge as they relate to the Statement of Duties (please note that we do not require a separate statement addressing the selection criteria).
5. Attach a copy of your current Resumé/CV.

Refer to the Advice to Applicants document for further information.

If you are unable to submit your application online, please contact Recruitment via TAO.Recruitment@audit.tas.gov.au. 

If you require any reasonable adjustments during the recruitment process, please let us know.

For more information, please contact: 

Susan Franklin
Senior Corporate Support Officer
Email: Susan.Franklin@audit.tas.gov.au 
Phone: (03) 6173 0900