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Period of Appointment

Appointment to the role is on a fixed term flexible basis (up to 73.5 hours per fortnight) for up to 12 months

Duties

• Act as the primary point of contact for the Office of the Deputy Secretary and provide a high-level client service to division stakeholders including liaison with local and interstate businesses and public sector organisations, state and federal ministerial officers, senior government staff and a range of industry and community groups.
• Provide high-level administrative and executive support to the Deputy Secretary including managing the flow of information; referral of matters for comment or further action to the appropriate branch or officer; research of files and other material; preparation of correspondence, presentations and word processing.
• Manage the timely, efficient and effective flow of ministerial information and documentation through undertaking a range of tasks associated with ministerial correspondence including operating, updating and maintaining the ministerial tracking and other information systems, quality assuring ministerial correspondence and other relevant documents.
• Manage the Deputy Secretary’s diary and work schedule including collation of briefing notes and the setting up of more complex meetings, seminars and workshops for the office.
• Provide administrative support for a range of whole-of-government matters such as cabinet, community forums and government boards.
• Organisation of conferences, travel, accommodation, managing stationery and other related items
• Undertake special projects and budget management tasks at the discretion of the Deputy Secretary including monitoring and reporting of expenditure against budget, seeking and tracking approvals for senior management travel itinerary and the purchase of materials and supplies.
• Work with key personnel within the Department of State Growth to coordinate, monitor and manage information. Manage discrete projects and act as the division resource to induct staff with correct policy, process and procedure familiarisation across the division and provide support in the use of Records Manager and its workflow in collaboration with the operations team.
• Perform other duties as envisaged by the assigned classification under the relevant industrial award of agreement and in accordance with the skills, competence and training of the occupant.

Desirable Requirements

• Demonstrated experience in office administration and procedures within an executive environment, sound understanding of financial concepts.
• Driver’s license

Download the Statement of Duties and Associated Documents

 Statement of Duties - Executive Officer - 424806.docx

 Statement of Duties - Executive Officer - 424806.pdf

 Advice to applicants.DOCX

 Advice to applicants.pdf

For more information

How to apply

To apply, please provide a one to two page document outlining your experience, skills and knowledge as they relate to the Statement of Duties, and a copy of your current Resumé/CV. 

Online applications are preferred, please click the blue Apply Now button.

-or-

Complete the following application form and email your application to us at recruitment@stategrowth.tas.gov.au

 Application for Employment (Form 201).DOCX

 Application for Employment (Form 201).pdf