The full role scope, including responsibilities, is available in the position description.  Key duties include:

Payroll responsibilities:

• Perform the duties of a payroll officer, ensuring employees are paid accurately and on time by managing payroll data, calculating wages, deductions, and taxes, and maintaining payroll records, while ensuring compliance with tax and employment laws.
• Process fortnightly payroll including payments.
• Resolve payroll discrepancies and prepare and submit regular and ad hoc reports, as required.
• Process information, such as timesheets and leave forms, and provide accurate and timely advice.
• Maintain appropriate records, including employee records, and file documents.
• Maintain current knowledge of, and compliance with, the requirements of relevant policies, procedures, directions, awards, agreements and legislation requirements.
• Maintain a level of knowledge and practical experience in the use of the iChris payroll and Optima rostering systems.
• Maintain confidentiality, discretion, judgement and tact when managing information and providing written and verbal communication.

HR Information Systems (HRIS)

• Experience and expertise – or ability to acquire this – using rostering and other HRIS modules/solutions and ability to successfully undertake training to achieve Super-User level capability in PAHSMA’s HRIS modules that include rostering, payroll, employee self-service, e-recruitment and onboarding, L&D register using products from iChris, Optima and PageUp.
• Positively and productively support the implementation and roll-out of new HRIS modules including, but not limited to, learning management, performance, WHS, and complaints handling systems.
• Assist in the development, implementation and management of JIRA to manage  and monitor work and share information.
• Maintain system data including changing and removing access, updating employee profiles, providing advice and support to users, providing regular and ad hoc management reports, and responding to employee and manager user inquiries.
• Undertake regular compliance audits and report on outcomes.

HR responsibilities

• When required, update and maintain employee qualification and undertake other compliance audits, including extracting reports of expiring qualifications, follow up with employees and managers, and reporting outcomes.
• Ensure employment and other records are up-to-date and match system records, file relevant documents and correspondence, review and report on compliance.

Roster Coordination

• When required, support coordination and monitoring of rostering undertaken by all system users – eg. Roster Planners, Roster Approvers, Roster Managers –to ensure users are fully trained and comply with rostering guidelines.
• Maintain system data, design and develop reports, and develop and update rostering guidelines as required.
• Act as a rostering system Super User.
• Provide advice and support to users and respond to employee and manager user inquiries.
• Support implementation of new system features.

Inbox management and Internal communications

• Monitor all P&C Inboxes and action and/or refer requests to other team members in a timely manner.

General Administrative Support

• Coordinate and/or provide administrative support and user advice for recruitment, L&D, and other P&C administered processes and guidelines.
• Maintain system data, design and develop reports, develop and update process guidelines, and ensure user compliance with system and process requirements.

Other Responsibilities and Requirements

• The above descriptors are intended to describe the general nature and level of work being performed.  They are not intended to be an exhaustive statement of duties, responsibilities, and required capabilities.
• In addition to the responsibilities above, the position must:
  • provide general administrative support to the P&C Division and as required, to internal clients including staff, management and the executive
  • support, lead, or perform other duties and responsibilities as directed by P&C management.
• The position requires the occupant to be accountable for their work and output by:
  • taking initiative and being solution focused
  • being flexible, adaptable, proactive, creative, and organised
  • working positively and productively with others
  • modelling the Values, behaviours, attitudes and ways of working expected of P&C staff, including being organised, transparent and accountable.