JOB SUMMARY

Accounting Assistant provide administrative support to Graduate Assistants and/or Supervisors in the PC Support Services department by performing various tasks such as data entry, handling printing invoices, keeping printing invoice records, communicating with services alliances between Seton Hall University and our printing vendors, tracking printing expenses. Assistants are expected to be polite and professional when interacting with customers, GAs, or any other levels of management.

DUTIES & RESPONSIBILITIES

• Analyze monthly invoices from vendors of campus-wide printers using Microsoft Applications to assure department expenditure is consistent and remains within budget.  

• Assist with financial reports, budget projections, and audits to help administrators make printing decisions. 

• Monitor spending and accuracy of financial printing information to ensure it remains within budget. 

• Create forecast reports for future budget allocation as well as provide recommendations for improvement in productivity and efficiency based on trends.

• Prepare and present data findings for weekly meetings with supervisors. 

• Help designing, implementing, and maintaining invoice audits and data entry procedures.

• Update inventory to represent accurate amount of what is in stock.

• Contact vendors for various issues/Answer incoming calls.

REQUIRED QUALIFICATIONS

Must be a current Seton Hall student

• Proficient knowledge in Excel and Microsoft Applications

• Finance, Accounting, or Economics majors are preferred

• Be able to meet strict deadlines

• Be able to work with other workers/departments on tasks

SPECIAL INSTRUCTIONS

Physical Demands: Carrying reams of paper as needed to stock printers.

CONTACT

Marsha Philemon

FEDERAL WORK STUDY ELIGIBILITY

Not Required