Position Function:
Provides administrative support in maintaining a general accounting system for a division, department, or other separately budgeted unit by performing a variety of accounting duties.
This position is advertised as benefits-eligible part-time (50% or 20 hours/week) with the potential to increase hours per week up to full-time (100% or 40 hours/week) based on departmental needs and the successful candidate's interest and availability.
This position will work out of the T.K. Martin Center for Technology and Disability, but will support all affiliated units of the Mississippi Institute on Disabilities.
Salary Grade: 12
Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.
Department Profile:
The Mississippi Institute on Disabilities (MIoD) is housed within the College of Education and represents an interdisciplinary hub focused on innovative and convergent research, service, and training to support individuals with disabilities. Affiliated units of MIoD include the T.K. Martin Center for Technology and Disability; the Autism and Developmental Disabilities Clinic; the A.C.C.E.S.S. and Specialized College Services program; affiliate programs in the College of Education and the Career Horizons Project; among others.
Essential Duties and Responsibilities:
1. Reconcile and assist with fiscal administration for the department/unit, including but not limited to budgets, funding, grants, contracts, payroll, employment, travel, and/or purchasing; may assist with fiscal planning, including participating in seeking alternate sources of funding.
2. Maintain an efficient system of receiving, posting, and depositing revenue and receiving, verifying, posting, and processing vouchers for payment of goods and services.
3. Prepare requisitions for purchases; communicate with vendors for prices, bids, and other information.
4. Prepare journal entries to record income, expenditures, interest, fund transfers, encumbrances, etc.
5. Transfer funds between accounts following established guidelines.
6. Prepare various accounting schedules, statements, and reports for monthly and annual reporting.
7. Reconcile division financial records with university accounting records.
8. Gathers data for budget preparation and inventory reports; prepares or assists in the preparation of the annual budget, and procures all supplies, furniture, and office equipment.
9. Maintain files and records in support of accounting data.
10. Perform related duties as assigned.
Minimum Qualifications:
Rank will commensurate with education and experience:
Level I (Salary Grade 12): High school diploma and one year of experience directly related to the duties and responsibilities specified.
Level II (Salary Grade 12): High school diploma and four years’ experience directly related to the duties and responsibilities specified. For promotions, experience must include at least three years at the preceding level.
Level III (Salary Grade 13): High school diploma and seven years’ experience directly related to the duties and responsibilities specified. For promotions, experience must include at least three years at the preceding level.
Senior (Salary Grade 14): High school diploma and ten years’ experience directly related to the duties and responsibilities specified. For promotions, experience must include at least three years at the preceding level.
Substitution allowed:
Indicated education is required; no substitutions allowed.
When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.
Preferred Qualifications:
1. Bachelor’s degree in accounting or business.
2. Experience in fund accounting.
3. Experience with relevant systems, including Microsoft Excel, Administrative Banner, Concur, BullyBuy (Jaggaer), PageUp, etc.
4. Experience with grants, contracts, and other soft-funded revenue sources.
Knowledge, Skills, and Abilities:
* Knowledge and previous experience using spreadsheet software program.
* Ability to operate computer keyboard and 10-key electronic calculator.
Working Conditions and Physical Effort
* Work is normally performed in a typical interior/office work environment.
* No or very limited exposure to physical risk.
* No or very limited physical effort required.
Instructions for Applying:
Link to apply: http://explore.msujobs.msstate.edu/
Applicants must apply online and attach a resume, cover letter, and the complete contact information for three professional references.
Restricted Clause:
Position is contingent upon continued availability of funding.
Equal Employment Opportunity Statement:
Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, (662) 325-5839.
What do I do if I need an accommodation?
In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or ada@hrm.msstate.edu.
If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or ada@hrm.msstate.edu. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.
