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Vice President Administration & Finance (VPAF) Office Student Assistant

Apply now Job no: 547348
Work type: Student Assistant
Location: Fullerton
Categories: Excluded, Administrative, Temporary, Part Time, On-site (work in-person at business location)

Job Title

Vice President Administration & Finance (VPAF) Office Student Assistant

Salary

Classification Range $16.50 - $24.00 per hour
Anticipated hiring range depending on qualifications, not to exceed $16.50

Department

VP Administration and Finance

Work Schedule

Mon  - Fri : 8 - 5 - various work schedule options available  - depending on student schedule

Job Summary

The Office of the Vice President for Administration Finance seeks a student assistant to provide office staff support in the following ways:
1. Clerical Support: Provide front desk support (reception, phones, scheduling), distribute incoming mail, office supply inventory, maintain office supply needs list, organize supplies, maintain Xerox machines; conduct mail delivery, copying, and additional support to all VP office staff as needed. Assist in processing incoming documents.
2. Communications: Assist with information, meeting schedules, and other details as directed in support of communication and marketing efforts (web, email, pamphlets, reports, etc.). Assist with developing, editing, and formatting content using Microsoft Office and Adobe applications.
3. Research: Assist with searching for data to support staff with their project activities.
4. Data Entry: Assist staff with entering data, charts/graphs, and presentations using MS Office applications, Smartsheets, and other software, as needed.
5. Other Project Support: Assist in various aspects of the design, planning, and implementation phases of projects for the VP’s Office.
6. Event Support: Assist with logistics for meeting and event needs and provide on-site support to staff.
7. Conference Room: Maintain conference room reservations and set up/close down in advance of VPAF Office meetings.
8. Back room maintenance: Ensure proper supplies are in stock (waters, sanitizer wipes, hand sanitizers, etc.) Keep equipment and room tidy.
9. Other duties as assigned

Minimum Qualifications

Ability to learn and perform assigned work; follow oral instructions; work cooperatively with faculty, staff, and other students; communicate effectively with all levels; and read and write English at a level appropriate to the position.

Required Qualifications
  • Current student at CSUF and is enrolled/registered (fees paid) in a current regular semester as a new or continuing student.
  • Student who has completed the prior semester (has not graduated), or who is registered for the subsequent semester.
  • In good academic standing (not on academic probation, continued probation, academic dismissal).
  • Student who is authorized to work in the United States and can provide employment eligibility documents.

Out-of-state Employment Policy

 In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and requires hiring employees to perform CSU related work within the State of California.

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process.  California State University, Fullerton is not a sponsoring agency.  All unsolicited resumes will be returned without review. California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Advertised: Pacific Daylight Time
Applications close: Pacific Daylight Time

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Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at: https://hr.fullerton.edu/risk-management/clery-act/. This report contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for California State University, Fullerton for the last three (3) calendar years. Paper copies are available upon request at the CSUF Police Department.

 

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In addition, pursuant to the Higher Education Opportunity Act, the AFSR is also available at https://hr.fullerton.edu/risk-management/clery-act/. The purpose of this report is to disclose statistics for fires that occurred within California State University, Fullerton housing facilities for the last three (3) calendar years, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Housing Office located at The Housing & Residential Engagement Main Office.