Student Administration Building

Current Opportunities

Accountant I (Revised)

Apply now Job no: 515066
Work type: Staff
Location: East Bay
Categories: Unit 9 - CSUEU - Technical Support Services, Finance/Accounting, Probationary, Full Time

Salary and Benefits

The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,775.00/month to $5,424.00/month.

Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver.

For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html

About Cal State East Bay

Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.

About the Position

The Finance area consists of General Accounting, Accounts Payable, Student Financial & Cashier Services, Bay Card/University Club Services, Accounts Receivable, Finance Support, Budget and Procurement & Support Services.  These departments report to four managers, the Director of University Budget Services, University Controller, Director of Student Financial Services & Systems, and the Director of Procurement Services.  These managers’ report to the Associate Vice President of Financial Services. The incumbent will be an Accountant I within the University Accounting unit.

This position is under the supervision of the General Accounting Manager and is primarily in the Accounting & Fiscal Services. However, duties may also include other areas within Fiscal Services such as Accounts Payable, Auxiliaries, and other areas. The Accountant I job duties will collect, process and analyze accounting transactional data; work with both month-end and year-end processes; and, will coordinate with the completion of various auditor requests. In addition, this position focuses on the asset management such as additions, retirements, and reporting. In addition, this position assists in monitoring sponsored program financial activity and administration of Foundation funds.

Responsibilities

Assure the proper recording and documentation of financial transactions and contribute to audit process

  • Run monthly processes
  • Prepare recurring and adjusting journal entries
  • Prepare assigned annual legal entries and GAAP entries
  • Processes expenditure transfers
  • Prepare fluctuation analysis and audit sample selections
  • Prepare general ledger account reconciliations (i.e. Foundation accounts reconciliations)
  • Prepare and update lead sheets and other supporting schedules
  • Prepare clear, concise, referenced work papers that support the assigned work
  • Review automated allocation entries for accuracy, completeness and appropriateness
  • Review funds and accounts for abnormal balances, accuracy, completeness and appropriateness
  • Assists in monitoring sponsored program financial activity and funds
  • Verify that the chart field string is correct and appropriate when processing all transactions
  • Verify delegation of authority when processing transactions
  • Enter assets in PeopleSoft Asset Management module and reconcile

Prepare, analyze, and interpret financial reports, statements, and records

  • Conduct extensive financial data compilation, querying and drilling on large volumes of financial data; and use integrated financial systems and/or other types of records management systems
  • Run reports, public queries and review for abnormal balances, accuracy, completeness and appropriateness and report results
  • Reconcile reports and financial data with financial statements on file
  • Correct and reconcile account balances to external data
  • Prepare routine financial reports and statements

Examine documents for conformance to established policies and procedures and Generally Accepted Accounting Principles (GAAP); compliance

  • Examine financial documents for completeness, accuracy, and conformance with established policies and procedures and general accounting standards
  • Provide input to the documentation and maintenance of business processes, standards and procedures
  • Prepare and maintain clear, concise, business process guides that explain how to perform the work assigned
  • Be knowledgeable of University and Auxiliaries policies and procedure and keep current on changes and new policies and procedures related to Accounting  
  • Apply the University/Auxiliaries policies and procedures when performing tasks
  • Document and maintain business processes, standards and procedures, trust fund agreements

Identify actual or potential problems and recommend corrective action

  • Compute and estimate the effect of proposed changes on operating programs or accounting operations
  • Resolve problems associated with incorrect entries, deviations from established procedures, and other inconsistencies with accounting principles
  • Immediately report noncompliance with the University accounting practices and procedures

Other Duties as Assigned

  • Provide initial troubleshooting of financial systems problems and participate in the design and installation of financial systems upgrades and required testing and verification of result
  • May be assigned responsibility for providing training, guidance, and assistance to other employees and may provide work direction to other professional and/or technical staff
  • Other duties as assigned that are appropriate for the Accountant I classification     

Minimum Qualifications

Knowledge:

General knowledge of Generally Accepted Accounting Principles (GAAP); office methods and procedures; statistical and mathematical presentation of data; advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems.  

Abilities:

Ability to interpret and follow instructions and policy guidelines; analyze financial and statistical data and draw conclusions; utilize problem solving techniques; establish and maintain effective working relationships with others; and communicate effectively with others inside and outside the unit, including conveying technical information to non- Accountants.

Experience and Education:

Equivalent to a bachelor’s degree with a major in accounting, business administration, finance or a closely related field OR a combination of education and experience which provides the required knowledge and abilities.

Preferred Skills and Knowledge

  • Bachelor's degree in Accounting
  • Equivalent to 2 years of professional level of accounting experience
  • Experience in Oracle PeopleSoft Finance Application
  • Advanced skill level in Excel
  • Experience in general ledger reconciliations (i.e. fixed asset and payroll reconciliations)
  • Higher level accounting experience
  • Strong customer service

Condition(s) of Employment

Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment.  Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position.

All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department.

EEO Statement

As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body.

Other Information

All California State University campuses, including Cal State East Bay, are smoke and tobacco-free.  For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html

Sponsorship

Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer.

Mandated Reporter

The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment.

CSU Vaccination Policy

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so.  Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu.

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