Student Administration Building

Current Opportunities

Current opportunities

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Program Coordinator -- Administrative Analyst/Specialist - Exempt I (Temporary through August 31, 2023, with the possibility of reappointment) East Bay
Under the general direction of the Program Director, the Project IMPACT Program Coordinator is responsible for implementing and monitoring all mandated services under the program, as well as providing direct service support in the above mentioned areas. The Program Coordinator will be required to monitor the budget and ensure all program activities remain within grant-mandated limits; ensure all policies and procedures are followed as outlined in Federal, State and University guidelines in daily operations and decisions; conduct workshops in the areas of academic skills building, personal finance, financial aid, wellness, and assistive technology as mandated by the approved grant; and maintain all data, records and reports required by the grant program, including the Annual Performance Report, Annual Student Survey, and Graduation/Retention reports. Additionally, the Program Coordinator will be fully trained and attend updated sessions on grant reporting and documentation requirements under EDGAR, Americans with Disabilities Act, and other areas to ensure students have complete and full access to all University programmatic facilities and services. This is a temporary, full-time grant funded position through August 31, 2023, with the possibility of reappointment.
Executive Assistant and E-Communications Specialist - Administrative Analyst/Specialist Non-Exempt East Bay
The executive assistant and e-communications specialist provides day-to-day support for the Vice President for University Advancement. The incumbent will interact with donors and prospects, Cal State East Bay Educational Foundation trustees, and with the President’s Office, deans, faculty and staff, alumni, and community leaders. The incumbent will create and send e-communications such as emails messages, eblasts and e-newsletters using technology platforms to target audiences. Working in partnership with Development and University Communications and Marketing to schedule and coordinate communications, as well as to facilitate editorial staff in reviewing the edited content for consistency in messaging, grammar, branding and clarity.
Development & Data Analyst - Administrative Analyst/Specialist - Exempt I East Bay
This position supports the fundraising efforts of University Advancement. The incumbent is responsible for creating and updating current constituent records in the fundraising database on behalf of all University Advancement divisions and ensuring that data in regard to constituents and gifts is maintained accurately, coherent and in accordance with best practices. Additional responsibilities include the proper receipting, processing, acknowledgment and depositing of all charitable contributions received in University Advancement in accordance with donor intent and University policies while understanding and adhering to IRS and CASE rules and regulations governing contributions and their reporting.
Events Specialist - Administrative Analyst/Specialist Exempt II East Bay
The Events Specialist develops and oversees a broad range of programs and software that support the prospective student experience as it relates to events (including the outreach calendar for the department). The Specialist has a strategic role in developing events and communication plans to support long-term objectives through all events by identifying the needs of the department and all university-wide partners, collaborating with community-based partners, and translating the results of research into strategic events and communications efforts to better position the university to reach enrollment goals.
Equipment Technician - Equipment Technician II, Specialized Equipment East Bay
Fulfilling the College of Science’s instructional and research missions requires appropriate infrastructure and and a culture of safety. The establishment of this position recognizes the increasing intersection of work between Environmental Health & Safety, Facilities, ITS, and department-based Instructional Support Technicians, Equipment Technicians in supporting these missions. As such, this position will serve as the primary person responsible for safe testing, maintenance, and repair of equipment used in classes and research in the Department of Chemistry & Biochemistry and as a support for that work across the College of Science. This position will partner with Environmental Health & Safety in establishing and implementing policies and procedures that build a strong culture of employee and student safety in compliance with safety regulations as they pertain specifically to College of Science instructional and research activities. Additionally, this position coordinates with Facilities and ITS on equipment installation, maintenance, and construction projects.
Admissions Counselor, Graduate - Student Services Professional II East Bay
The Office of Admissions is looking for a detail oriented, fast learner, independent and professional individual to be part of our Graduate Admissions team. Under the general supervision of the Director of Admission and supervising Associate Director, the Graduate Admission Counselor coordinates the processing, evaluation, and advising of applicants for assigned groups. The counselor must follow a wide and complex range of relevant policies when making final admissions decisions. They are also responsible for advising on Admission requirements, policies and procedures to various audiences including prospective students/applicants, faculty and staff. Working with other East Bay offices, counselors also participate in the campus-wide effort to recruit prospective students as well as supporting the transition of admitted applicants to enrolled students.
Accounting Technician II East Bay
This position is under the supervision of the General Accounting Manager and is primarily in the Accounting & Fiscal Services. However, duties may also include other areas within Fiscal Services such as Accounts Payable, Auxiliary Organizations, or other finance areas. The General Accounting unit collects and organizes University-wide accounting transaction data to provide managerial and operational information to the University administration, the Chancellor’s Office, and the State Controller’s Office. This position supports this function.
Accountant II East Bay
This position is under the supervision of the General Accounting Manager and is primarily in the Accounting & Fiscal Services General Accounting unit. However, duties may also include other areas within Fiscal Services such as Accounts Payable, Auxiliary Organizations, or other areas. The position will collect, process and analyze accounting transactional data; work with both month-end and year-end processes; and, will coordinate completion of various auditor requests. Also, this position focuses on the asset management such as additions, retirements, and reporting.
Administrative Support Coordinator II East Bay
This position provides administrative support to the Department of Economics, and Department of Marketing, and the department faculty. This position will perform a variety of functions; related duties include preparing letters, reports, and enrollment data. Provides information and guidance on university and CBE policies and procedures to faculty, staff and students. The Administrative Support Coordinator is responsible for preparing office hours, entering class schedules, providing administrative support for tenure-track faculty recruiting and arrangements. Responsible for processing department travel claims, reimbursement requests, and department related requisitions and purchase orders. This position also acts as backup for the Department of Accounting & Finance, and Department of Management.
Transfer Admissions Counselor -- Student Services Professional II East Bay
The Office of Admissions at Cal State East Bay is looking for a detailed oriented, dedicated and collaborative professional to join our fun and cohesive team of Transfer Admissions Counselors. Under the general supervision of the Executive Director of Admission and supervising Associate/Assistant Directors, the Admission Counselors coordinate the processing, evaluation, and advising of applicants for assigned groups. Counselors must follow a wide and complex range of relevant policies when making final admissions decisions. The positions are also responsible for advising on Admission requirements, policies and procedures to various audiences including prospective students/applicants, high school/community college counselors, faculty and staff. Working with other East Bay offices, counselors also participate in the campus-wide effort to recruit prospective students as well as supporting the transition of admitted applicants to enrolled students.
Director of Development, College of Education & Allied Studies & College of Science - Administrator II East Bay
Under the supervision of the Associate Vice President for Development, the Director of Development will be responsible for directing a full spectrum of development and fundraising activities specific to the assigned colleges. The Director of Development will focus primarily on securing individual major gift support ($25,000+) and, to a lesser degree, will facilitate garnering corporate and foundation support. With a high degree of independent judgement, the Director of Development is expected to conduct a minimum of 12 visits per month requiring extensive travel and attendance at evening and weekend events.
Accessible Testing Assistant Coordinator - ASC I (Temporary through June 30, 2022, with the possibility of reappointment) East Bay
The purpose of this position is to provide administrative and coordination support to the Accessible Testing Coordinator. This position will be responsible for the coordination and facilitation of scheduled exams, as delegated by the Accessible Testing Coordinator. On occasion, this position will provide front line customer service and proctoring in the absence of a scheduled student assistant. This position will assist with office management, inventory, and operational assessments. This position is responsible for providing support for routine accessible testing situations, de-escalating circumstances when possible, while also exercising judgment on when to bring the situation to the Accessible Testing Coordinator and/or AS Assistant Director. The incumbent may occasionally have to adjust their work schedule to meet the needs of the department, most often during Finals Week.
Equitable Learning Experiences and Environments Librarian East Bay
The Equitable Learning Experiences and Environments Librarian will focus on facilitating students’ experience with the Library’s online and physical offerings to support student success and belonging, including first year students, new transfer students, first generation college students, and students from underserved communities at Cal State East Bay.
Program Support Coordinator/Financial Aid Counselor -- Student Services Professional II East Bay
The Financial Aid Counselor provides excellent service and guidance to prospective, new and current students and their families throughout the financial aid application process; determines eligibility within the parameters of institutional, state and federal requirements. Exercises independent judgment in the management of operational details of the financial aid process. Maintains knowledge of policies of other departments (registrar, student accounts, human resources, athletics, etc) and understands the impact of them on a student’s financial aid eligibility. Oversees the administration of both the federal and private loans for CPS. This includes certification of all Parent PLUS and private education loans, resolving issues between the university’s system and the Deptof Educations. Participates in state, regional and national professional development activities to ensure a complete understanding of federal and state regulations and remain current on changes to the federal and state aid programs. Utilizes conflict resolution skills to help students and parents to understand challenges and identify potential solutions. Maintains student confidentiality in accordance with FERPA regulations. Other duties as assigned.
Assistant to the Dean -- Administrative Support Coordinator II East Bay
Please see the position description
Education Services Analyst - Administrative Analyst Specialist Exempt I East Bay
The Education Administrative Support Collaborative provides administrative and clerical support to the Departments of Educational Leadership, Educational Psychology, Teacher Education, and the Center for Research, Equity, and Community Engagement (CRECE), which serve approximately 750 Master’s, doctorate, and credential students. Additionally, the administrative unit provides credential services annually to over 300 credential candidates, which includes admissions and processing teaching and pupil personnel services to the California Commission on Teaching Credentials across two colleges. This position is a key advisor to management (Deans and Department Chairs) in helping develop strategic objectives and operational methods. Substantial judgement in the analysis, interpretation, integration and application of complex data and information is needed for the development of policies and procedures and is the key staff contact and expert inside this complex organizational unit. It is important to maintain high-level and diverse contacts across the university and outside agencies and entities. This position needs superior communication and collaboration skills to engage all levels of University personnel.
Nursing Admissions Associate/Pre-Admissions Advisor - Student Services Professional II East Bay
The emphasis of this position is placed on duties concerning admission to the impacted Pre-Licensure BSN and the Post-Licensure BSN programs. This position collaborates with the Admissions Coordinator and Department Chair to review and set admission policies, make admission decisions by department deadlines, recommend updates to annual admissions applications and the Nursing department website, evaluate transcripts for prerequisite completion, and collect and log all admission documents. This employee counsels students about future options and is also responsible for providing pre-admission advising via monthly information sessions, university and off-campus events (major/minor fairs, orientations), and office hours for one-on-one appointments. Significant cooperation with other departments on campus occurs for policy decisions and to facilitate student communication (College of Science, Undergraduate Admissions, Academic Advising and Career Education, Registrar’s Office, General Education).
Assistant or Associate Professor of Teacher Education (Reading/Literacy) East Bay
The Department of Teacher Education is seeking a tenure-track full time Assistant Professor or Associate Professor in Reading and Literacy to teach courses and supervise candidates in the Multiple Subject and Single Subject credential programs. In addition, the candidate may teach other classes in the credentials and/or Masters Programs depending on areas of expertise. Ideal candidates would bring preK-12 and university expertise in the teaching of reading and a demonstrated commitment to diversity, equity, and inclusion (DEI), with a strong focus on anti-racist pedagogy. The candidate will also be expected to engage in an active line of scholarship within their expertise.
Earth & Environmental Sciences Technician - Instructional Support Technician III East Bay
This position provides support in the preparation and maintenance of materials and equipment for use in classroom, laboratory, and field-based instructional activities in the areas of Geology and Environmental Science. Duties of the position are typically performed with limited supervision. Duties include the setup of materials and equipment for laboratory exercises, classroom demonstrations, and independent use by students and faculty. Duties include curation of Department of Earth and Environmental Sciences collections, including materials, rocks, fossils, maps, and reports. The position helps to support the Department of Earth and Environmental Science’s computer laboratory. This position provides administrative support for transportation arrangements for class field trips in the department of Earth and Environmental Sciences. This position enables the department of Earth and Environmental Sciences to comply with Environmental Health & Safety guidelines, including the disposal of chemical and electronic waste.
Assistant Area Coordinator - Student Services Professional IB (Temporary through July 20, 2023, with the possibility of reappointment) East Bay
Employed by the Department of Student Housing and Residence Life (SHRL), the AAC is a full-time, temporary live-in position. The duration of this temporary appointment cannot exceed three years from the date of hire. AAC’s at Cal State East Bay are expected to initiate “high-touch” front-line interaction with students as they develop formal and informal relationships. They are expected to build communities that focus on student learning and development, supporting student needs, and inclusivity for all students. AAC’s will support and work with their supervisor and team leader(s) in managing the functions of their assigned residential area. This role will not conform to a standard 9-5 work day and requires the individual to work evenings and weekends to best meet the needs of the community. This Assistant Area Coordinator (AAC) position is a live-in, full-time, temporary 3-year maximum position under the Student Services Professional (SSP) 1B classification. The duration of this appointment cannot exceed three years from the date of hire.

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