Student Administration Building

Current Opportunities

Nursing Admissions Associate/Pre-Admissions Advisor - Student Services Professional II

Apply now Job no: 516689
Work type: Staff
Location: East Bay
Categories: Unit 4 - APC - Academic Professionals of California, Probationary, Full Time, Student Services

Salary and Benefits

Salary Range: $4,304.00/month to $6,120.00/month. PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,304.00/month to $5,212.00/month.

Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver.

For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html

About Cal State East Bay

Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.

About the Position

The Department of Nursing is accredited nationally by the Commission on Collegiate Nursing Education and in California by the State Board of Registered Nursing.  The department offers the BS in Nursing (Pre-Licensure and Post-Licensure) and the MS in Nursing.  The Nursing program maintains professional relationships with local agencies where students practice.  Clinical lab courses and internship experiences take places in hospitals, clinics, and public health and community health agencies (this involves interaction with approximately 60 agencies, such as all local Kaiser Hospitals, Alta Bates Summit Medical Center, St. Rose Hospital, Eden Hospital, Children’s Hospital & Research  Center Oakland, Stanford Health Services, UCSF Medical Center, John Muir Health, Life Eldercare, St. Mary’s Center, Juvenile Justice Center, and Alameda Behavioral Health). 

The emphasis of this position is placed on duties concerning admission to the impacted Pre-Licensure BSN and the Post-Licensure BSN programs.  This position collaborates with the Admissions Coordinator and Department Chair to review and set admission policies, make admission decisions by department deadlines, recommend updates to annual admissions applications and the Nursing department website, evaluate transcripts for prerequisite completion, and collect and log all admission documents. This employee counsels students about future options and is also responsible for providing pre-admission advising via monthly information sessions, university and off-campus events (major/minor fairs, orientations), and office hours for one-on-one appointments.  Significant cooperation with other departments on campus occurs for policy decisions and to facilitate student communication (College of Science, Undergraduate Admissions, Academic Advising and Career Education, Registrar’s Office, General Education). Categories of job duties include management/collection and approval of nursing students’ health documents, evaluating and reporting data for surveys and accreditation documents, and implementation of special events/projects.  This position has decision-making and problem-solving responsibility. 

Responsibilities

Actively participate in nursing program admissions process

Admissions Cycle

Make admission decisions for multiple nursing programs using established guidelines in partnership with Nursing Admissions Coordinator; individually evaluate applications; determine which applicants meet minimum eligibility requirements; follow timelines and perform step-by-step process to ensure all applications are correctly sorted and reviewed and all supplemental material is considered. Consult with Coordinator as needed for more in-depth analysis. Provide comprehensive lists and follow-up for case-by-case decisions. Provide evidence for admission decisions when necessary; schedule individual appointments with students to review admission decisions when requested (time permitting); offer additional resources to students who may have been denied or missed application deadlines. Address student concerns if they disagree with department decisions.

Transfer Evaluations

Evaluate incoming transfer coursework (including international, out of state and private schools) to determine CSUEB crediting, equivalencies, and potential substitutions for prerequisite/corequisite coursework in order to admit and continue students in the nursing program using Transfer Evaluation Systems (TES) and other resources.

Planning and improving Admissions processes

Independently research and seek solutions to admissions issues, communicating with Nursing Admissions Coordinator, Department Chair and CSUEB Admissions Office. Develop, build, and update content in the online NursingCAS application system for select portions of nursing programs.  Monitor, export and evaluate data from nursing applications for program evaluation and improvement opportunities.

Admissions Communications

Update portions of the Nursing Department website and printed materials as needed to accurately reflect admissions policies and procedures, contribute content to online supplemental nursing application and printed instructions to improve efficiency, clarity, and data collection.  Keep Community College partners/ college advisors updated on changes to admission policies or procedures.

Lead health documentation and clinical onboarding activities

Student and Clinical Faculty Health Requirements

Act as lead staff person with regard to organizing, updating, and developing policies and procedures for collecting and reporting required student and clinical faculty health documents. Closely collaborating with other staff members (primarily ASA II) to provide support to students regarding student health requirements.  Provide instructions and advising to nursing students so they correctly complete and maintain currency of health requirements for entry into the program. Provide counsel to faculty and students if not compliant.  Approve exceptions on a case-by-case basis.  Develop and maintain an internal tracking system.   Meet long and short-range deadlines for each program.

Student and Faculty Clinical Site Onboarding Activities

Provide well-organized and timely onboarding documents to clinical agencies and faculty members prior to student enrollment and clinical placement.  Keep up to date on changing hospital policies and implement changes when necessary.  Act as liaison to set guidelines and standards on online health and background check tracking system.  Share this responsibility with assigned office staff. 

Student, Faculty and Staff Special Health Issue Reports and Tracking

Act as main contact for special reports on health issues, such as tracking positive COVID cases, from students, faculty and staff.  Maintain an internal report as needed.  Provide instructions to department members based on current university, county and state guidance.   Update Nursing Department's Policy and Procedure for tracking special health issues as needed.

Advise newly admitted and current baccalaureate students

Student Enrollment and Progress-to-Degree

Provide guidance and support to students in the Nursing major regarding general education and university unit total requirements.  Evaluate and input prerequisite course approvals into the Degree Audit Report system (DAR). Recommend coursework options. Request manual updates to DAR if courses aren’t correctly matched to admissions decisions.  Provide student enrollment instructions or assistance as needed.  Share this responsibility with Nursing Admissions Coordinator.

Nursing Orientations

Provide organizational support to Post-Licensure and Pre-Licensure programs for planning and implementing Nursing Orientations.

Data management of enrolled students

Track and organize nursing student demographic and enrollment data as requested to support program decisions.

Advise prospective students and conduct outreach activities

Act as spokesperson for Department regarding nursing programs and applications

Provide instruction and guidance to applicants on how to complete the online application. Act as spokesperson for questions from other schools, CSU system, CSUEB departments and students regarding general admission criteria.

Pre-Admissions advising for prospective students

Provide advising to nursing program applicants regarding choosing and changing coursework and/or expedient progression toward completion of required coursework.  Recommend coursework options or alternate academic goals to applicants who are not admitted to the nursing program.  Advise students regarding long-term career goals or change of major when needed.  Provide phone, online, or in-person office hours for native and transfer students, transcript evaluation, and/or short-term development of curriculum plans. 

Group Advising Sessions

Schedule and lead monthly group advising sessions for prospective nursing students to meet Nursing Program enrollment goals; provide individual question/answer sessions for students with unusual circumstances.  Share this responsibility with Nursing Admissions Coordinator.

Outreach

Develop materials and present information to students, parents, community members, faculty and/or advisors and represent the Nursing Department during off-campus sessions, university events (orientations, Welcome Day, major fairs, etc…) and community events about Undeclared – Interest in Nursing candidates and Nursing programs.  Share this responsibility with the Nursing Admissions Coordinator.

Required Qualifications

  • Possess research and observation techniques for the purpose of recording, classifying, analyzing and interpreting factual information and data.
  • Ability to rapidly acquire a working knowledge of the specific objectives of the campus Student Services program and its relationship to the total campus operation. Use interpersonal skills to establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, and other private and public organizations.
  • Working knowledge of basic principles of individual and group behavior.
  • Ability to interpret and apply program rules and regulations.
  • Ability to present clear and concise information orally and in written communication, including reports.

Minimum Qualifications

Experience:

Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job‑related field may be substituted for one year of the professional experience.

Education:

Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job‑related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year‑for‑year basis. 

Preferred Skills and Knowledge

  • Knowledge of Microsoft Office and PeopleSoft.
  • Experience with transcript evaluation and admissions processes. 

Condition(s) of Employment

Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment.  Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position.

All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department.

EEO Statement

As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body.

Other Information

All California State University campuses, including Cal State East Bay, are smoke and tobacco-free.  For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html

Sponsorship

Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer.

Mandated Reporter

The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment.

CSU Vaccination Policy

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so.  Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu.

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