Student Administration Building

Current Opportunities

Budget Analyst - Administrative Analyst/Specialist - Exempt II (Temporary through June 30, 2023, with the possibility of reappointment)

Apply now Job no: 516941
Work type: Staff
Location: East Bay
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Temporary, Full Time

Salary and Benefits

The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,693.00/month to $6,591.00/month.

Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver.

For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html

About Cal State East Bay

Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.

About the Position

The Institute for STEM Education (Institute) at CSU East Bay, operating with multiple sources of funding (including government, foundation, and corporate grants and donations), aims to meet the diverse workforce needs of the East Bay’s STEM-focused economy and to provide the region’s diverse population with the preparation needed to pursue STEM college and career paths.

Reporting to the Director of the Institute for STEM Education, the Institute for STEM Education Budget Analyst is accountable for the fiscal administration, financial planning, administrative workflow, and financial analysis and reporting for the Institute. The Budget Analyst works closely with Institute Staff, the Faculty Board, and external funders and partners to provide critical information, insight, and ideas about the use of funds and resources strategically in order to further the mission of the Institute and see its resources used with maximum effect. The Budget Analyst is responsible for division compliance with all policies, procedures, and regulations as it pertains to funds and their accounting, expenditure, reconciliation, and reporting.

Responsibilities

Fiscal Administration

As a primary responsibility, the Budget Analyst oversees all Institute funds, ensuring proper fund use and compliance with applicable policies, procedures, and regulations. The Budget Analyst serves as a resource for the Institute Director and Principal Investigators (PIs) on supported projects in fiscal matters including budget and planning.

Some examples of specific responsibilities in this area include, but are not limited to:

  • Support Institute Leadership and PI’s to execute fiscal authority over all division funds
  • Ensure accuracy of allocations, transfers, distributions, and reimbursements
  • Serve as the primary contact for all departmental financial inquiries, including consultations by administrative support staff, ORSP representatives, CSUEB faculty and staff, and external funders
  • Perform cost analysis for programs, projects, initiatives, and events
  • Train the Institute’s administrative support staff on CSUEB, division, and departmental fiscal processes and provide lead work direction to ensure accuracy and timeliness of all financial transactions
  • Establish goals, determine best methodology, and evaluate outcomes
  • Produce and present financial reports and analysis to Institute Leadership and Faculty Board
  • Act as conduit for Institute finances with Accounting and Finance, Division of Academic Affairs, and Office of Research and Sponsored Programs

Strategic Planning

In this area, the Budget Analyst works closely with the Institute leadership and supported PI’s to flesh out and implement strategies necessary to accomplish division and program goals.

Some examples of specific responsibilities in this area include, but are not limited to:

  • Independently plan, organize, lead and facilitate the Institute’s Finance Committee meetings, and effectively present information, concepts, and ideas both verbally and in visual formats (i.e., written narratives, charts, graphs, tables, maps, PowerPoint slides)
  • Lead presentations to the Institute Board of Directors on Institute finances, facilitate post-presentation discussion, and address any questions/inquiries
  • Serve as key advisor to Institute Leadership in the development of strategic objectives and operational goals to ensure the Institute’s financial sustainability, to management in the strategic handling of sensitive information such as the negotiation of Institute staff salary/benefits allocations from Academic Affairs, the College of Science, the College of Education and Allied Studies, CSUEB faculty grant projects (from government, foundation, and private funders), and CSU Chancellor’s Office programs connected to the Institute
  • Offer strategic advice to management regarding personnel hiring decisions and make recommendations

Grant and Contract Management

In this area, the Budget Analyst is responsible for the establishment and management of fiscal relationships with funders, partners, and collaborators who work with the Institute on projects to advance STEM education.

Some examples of specific responsibilities in this area include, but are not limited to:

  • Serve as the primary contact between the Institute for external partners, collecting fiscal and other data from external partners, and collaborating directly with individual partner Fiscal Agents, Principal Investigators, and Administrative Leads to assure efficiency, accountability, and accuracy of fiscal matters
  • Serve as primary contact for and manage Institute subaward agreements
  • Serve as primary contact for and manage annual contracts between the Institute and external partners, including collaborating with partner contacts to assure contracts are upheld and timelines met
  • Serve as primary contact for and manage all donations, gifts, and program sponsorships
  • Coordinate communication between Institute Leadership, donors/sponsors, and the various CSUEB departments involved in their processing 

Minimum Qualifications

General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor’s degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Professional telephone and email communication skills, including correct grammar, spelling, and punctuation.

Preferred Skills and Knowledge

  • Ability to work with copious amounts of complex financial data.
  • Extensive and in-depth knowledge of financial management, accounting principles, and methods.
  • Ability to develop knowledge of CSUEB and CSU financial/budget/accounting policies and procedures.
  • Demonstrated expertise in and advanced knowledge of principles, problems and methods of public and business administration and operation and fiscal management.
  • Advanced/expert level Excel.
  • Ability to learn and utilize all necessary software, hardware, tools, applications, etc. required for the position.
  • Ability to interpret and integrate complex data and information to develop financial plans and conduct analysis.
  • Ability to perform analysis of fiscal impact on a broad and focused level.
  • Ability to utilize appropriate methods of analysis and research.
  • Ability to train others on new skills and procedures and provide lead work directions.
  • Strong internal initiative with the ability to independently complete, review and report on work tasks, and the capacity for self-direction and self-correction.
  • Ability to manage multiple and conflicting deadlines and priorities.

Condition(s) of Employment

Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment.  Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position.

All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department.

EEO Statement

As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body.

Other Information

All California State University campuses, including Cal State East Bay, are smoke and tobacco-free.  For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html

Sponsorship

Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer.

Mandated Reporter

The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment.

CSU Vaccination Policy

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so.  Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu.

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