Under general supervision, the Administrative Assistant provides support to the Licensing Department. Assistance related to Licensing includes; providing administrative support to the Director and Licensing Manager. Monitors status of potential, current, open contracts and closing contracts; reconciles, prepares chargebacks, initiate deposit refunds and check requests; creates monthly and quarterly spreadsheets and reports, dept. fund transfers, updates the Licensing Long Report and reconciling costs post-event. Position requires interfacing with campus partners and clients pertaining to facility reservations, for events, processing staff timesheets, client payments, chargebacks; researches questions and discrepancies, and follows-up with clients to resolve issues. Admin Asst serves as one point of contact for requests pertaining to parking rentals; as well as coordinating/scheduling access to campus cell site facilities for general maintenance. From time to time Admin Asst will conduct film scouts and event walkthroughs of campus facilities for new or potential clients, and perform other duties as assigned.
Equivalent to High School Diploma or GED and two years of full-time general office clerical and heavy administrative support experience that has provided the applicant with the knowledge and abilities listed. Alpha/numeric data entry at 45 keystrokes per minute.
Knowledge, Skills, & Abilities
Must have extensive proficiency in Microsoft Office Word, Excel, PowerPoint and Outlook. Thorough knowledge of correct English grammar, spelling, and punctuation; and office methods and basic filing systems procedures and practices. Ability and specialized skills to: organize, coordinate, and prioritize multiple tasks; learn, identify, and independently interpret and apply a variety of complex policies and procedures; investigate, analyze, and resolve routing clerical problems; work in a busy environment with frequent interruptions; communicate effectively both orally and in writing; prepare and draft memoranda and correspondence; keep moderately complex records and files; establish and maintain cooperative working relationships; operate standard office equipment; and software. Experience with marketing, licensing or web base skills desired. Knowledge of Photoshop, film industry, creative design software and web content management preferred.
Pay, Benefits, & Work Schedule
This position is employed through The University Corporation (TUC).
Full Pay range: $19.26- $28.32 per hour
The anticipated hiring range: $19.26- $20 per hour
Time Base: Full-Time
Benefits: Medical, Dental, Vision, 403 (b), Life, AD&D, Flex Spending
THE SELECTED CANDIDATE IS REQUIRED TO PASS A THOROUGH DEPARTMENT BACKGROUND INVESTIGATION AND/OR LIVE SCAN.
Per TUC Mandate, the candidate will be required to show proof of COVID-19 vaccination including a booster.
How to Apply
Please complete the online application/resume upload submission process in order to be considered for any open position within the university and its auxiliaries. The hiring department will contact the best-qualified candidates and invite them to participate in the interview process.
Application Screening begins on 3/27/23 and will continue until the position is filled.
In order to be considered in the initial review, applications must be submitted prior to the date listed above.
Application submissions received after the application screening date will be reviewed at the discretion of the University.
For more detailed information on the application and hiring process, please view the link below:
Equal Employment Opportunity
The University Corporation is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Applicants who wish to request an accommodation for a disability may contact the Office of Equity and Diversity at (818) 677-2077.