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Project Services Manager, Design & Construction

Apply now Job no: 515282
Work type: Management (MPP)
Location: Pomona
Categories: MPP, At-Will, Full Time, Trades

Project Services Manager, Design & Construction


Type of Appointment: Full-time, Management Personnel Plan (MPP I)

Salary Range: Commensurate with Qualifications and Experience

Recruitment Closing Date: Open Until Filled

First Review: July 29, 2022


REQUIRED- All candidates must submit the following:

  • Application
  • Cover letter
  • Resume or CV
  • Three References



Facilities Planning and Management (FP&M) leads the campus efforts in planning, development, and maintenance of the campus 'natural and built environments in support of the university's mission. The department seeks to preserve and enhance CPP's history, aesthetics, physical assets, and natural ecosystems through coordinated planning, design, and construction of buildings, transportation systems, infrastructure, landscaping and other physical improvements. FP&M includes the EH&S function as well. As an advocate on behalf of the university and its auxiliaries, FPM strives to provide facilities that meet scope, budget, operational needs, functional and legal requirements. FPM is comprised of approximately 130 facilities professionals that also provides Facilities Operations and maintenance services including custodial services, landscaping, recycling, building and mechanical trades, energy and utility management, fleet and auto services.

The workforce is culturally diverse and multilingual. Its composition includes full time staff throughout FPM who are also earning their degrees and many whom have graduated from Cal Poly Pomona. The staff includes licensed architects and engineers, accountants, planners, project managers, administrative staff, carpenters, plumbers, locksmiths, painters, electricians, landscape architects, computer technicians, custodians and other building and mechanical trade technicians.

The Project Services Manager, Design & Construction will:

  • Manage multiple Minor (<$1M) and Major Capital ($1M - $10M) Public Works projects simultaneously from design through the occupancy phases in compliance with SUAM/CSU policy library requirements and the Delegation of Authority for Capital Projects.
  • Develop project specific scope based on input from Planning, Facilities, and client statement of needs.
  • Coordinate the design and construction program utilizing contract design professionals, staff resources, external contractors and in-house trades.
  • Retain architects, engineers, and other consultants to design and develop solutions that meet the client’s scope of work and review and analyze compliance with requirements.
  • Provide contract administration of professional architectural and engineering services, landscape architecture, geotechnical engineers, hazardous material analysis and testing, topographic survey services, construction management, and others.
  • Provide direction to design professionals and coordinate between building users (clients), Facilities Management staff and the campus community throughout project development and construction. Communicate project updates and status regularly with client and building occupants as documented in the client statement of need.
  • Create and manage project schedules, coordinate and prepare drawings and documentation for Schematic Design and 95% CD’s for review by the Chancellor’s office as required.
  • Evaluate and administer appropriate project delivery methods including Fast Track Minor Cap, Job Order Contracting CM at Risk, Collaborative Design-Build, Design-Bid-Build, etc.
  • Prepare project estimates for Minor Capital projects with input from contractors, staff field supervisors and colleagues and negotiate pricing with contractors and service providers to meet project budgets.
  • Review specifications for appropriate material selection, standards of quality, compliance with campus standards, and evaluate if required documents are complete and ready to submit for permit reviews. Document and communicate client approval.
  • Submit plans for permit review and approval to the Campus Fire Marshal, Inspector of Record, Office of the State Fire Marshal, DSA, consulting plan reviewers, and Campus Building Official, and coordinate revisions to address review comments with the project Architects and Engineers.
  • Document, analyze and recommend solutions to problems related to design, budgets and schedules that model effective campus stewardship.
  • Coordinate with other departments such as Procurement, Business Services and Finance and Accounting Services, the bidding process including preparation of specifications, bid documents, bid advertisements, pre-bid meetings, questions and clarifications, bid addenda, and bid award.
  • Serve as liaison with building inspector, field staff, project managers, various trade shops, design professionals and contractors.
  • Track time spent on coordination and construction activities and work with internal accounting staff to verify internal project accounting and billing. Work with internal accounting staff to verify project accounting and billing at project close-out. Incumbent is accountable for reporting in writing on project status.
  • Review and approve design professional’s payment requests, contractor pay-apps, coordinate project close out and acceptance activities as required in preparation of occupancy of the facility.
  • Provide additional support to the Design & Construction team as assigned.
  • Other duties as assigned within job classification standard.
  • Supervision of project coordinator(s) to ensure efficient and effective project delivery in a union environment. Keeps meticulous records of assignments and provides feedback to enhance project delivery.
  • Enhance organizational capability by completing 3rd party career development activities, sharing and educating colleagues in FP&M on the opportunities to increase skills and abilities.
  • Model effective campus stewardship by documenting current business processes and initiating Lean/Business process improvement to improve operational excellence across FPM units.



  • Graduation from an accredited four-year college/university with an undergraduate degree in engineering, construction management, architecture, or other related field or a minimum of 3 years of combined relevant education and experience.
  • Valid California Driver’s License and insurance

Three years of progressive experience in public works project management experience in commercial or institutional environment which demonstrates ability to successfully manage public works projects from design through completion, closeout and billing. Project management and administration of design and construction projects up to $10M.

Working knowledge of:

  • California Building Code, ADA requirements, Public Works Contract Code
  • Concept, Schematic, Construction and Bid Document coordination
  • Administration of contracts for design professionals, various consultants and construction

Construction Administration documentation including but not limited to minutes, field reports, responses to RFI’s, submittals, change orders, pay applications, releases and notice of completion and knowledge of the impacts of each one of these documents to the project and contracts. Strong interpersonal skills, the ability to work with various clients to develop and maintain productive working relationships across the diverse university clients, contractors and consultants.



  • 3 Years of commercial, institutional project and/or construction management experience preferred.
  • Certified Construction Manager (CMAA) or similar certification (International Code Council, etc.)
  • Use of Smartsheets, Bluebeam, Procore, MetaBIM and other relevant project management software programs.
  • Knowledge of LEAN project management and process improvement analysis.
  • Knowledge of building codes, construction practices, processes and procedures; professional service agreements and construction contract administration.



Salary is competitive and includes a comprehensive benefits package.  Salary is competitive and commensurate with qualifications and experience.  This is a Management Personnel Plan Level II position with an attractive benefits package, which includes a vacation accrual rate of 16 hours per month, an excellent choice of medical, dental, and vision insurance, long term disability coverage, life insurance and retirement benefits.



A background check must satisfactorily be completed before a candidate can be offered this position.  Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position.  The background check consists of the following:  Employment verification, education verification, reference checks, and checks of the following systems and databases:  National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry.



CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so.  Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at


Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at:

Cal Poly Pomona is a smoke and tobacco-free campus.  Please refer to the link below for policy information.



The person holding this position is considered a 'limited reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.



Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status.

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