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Compliance Specialist (Administrative Analyst/Specialist - Exempt I) - Office of Research and Sponsored Programs

Apply now Job no: 533891
Work type: Staff
Location: San Francisco
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time

Working Title

Compliance Specialist

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.  Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing

San Francisco State is a 100% Smoke/Vapor-Free Campus.  Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect  Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code.  The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.


Office of Research & Sponsored Programs

Appointment Type

This is a one-year probationary position.

Time Base


Work Schedule

Monday through Friday; from 8:00am to 5:00pm

Anticipated Hiring Range

$6,000.00 - $6,250.00 Per Month ($72,000.00 - $75,000.00 Annually)

Salary is commensurate with experience.

Position Summary

The Compliance Specialist will perform a variety of administrative, technical and analytical duties in ORSP based on the needs of the office. Work activities include review and development of new procedures, policy research, analysis and systems development. Primary tasks will include: coordinating time and effort reporting, managing sub-recipient agreements, sub-recipient monitoring, overseeing cost-sharing projects, conducting spot/mini audits, performing data reconciliation in multiple systems (both internal and external), assisting with university audits, and overseeing document retention. The incumbent will also be assigned work in pre- and post-award as needed.

Position Information

Compliance Duties
  • Oversee sub-recipient agreements and monitoring (communicate and gather documents to review from universities/organizations/institutions for which ORSP conducts business).
  • Oversee cost-sharing projects (setting up projects, reconciling payroll and operating expenses, ensuring that cost sharing is recorded in a timely manner and that cost share commitment is met)
  • Conduct mini audits on ORSP projects and assist with single/CSU/agency audits.
  • Coordinate time and effort reports for grant funded employees (prepare documents to document percent effort grant funded employees work on projects).
  • Work with Compliance Officer on the review and development of new and existing procedures
  • Develop and implement systems to streamline processes, including use of online software/programs (i.e. Grants Management System, DocuSign, etc.)
  • Along with Compliance Officer, provide training to GAs and PIs on research compliance topics and ORSP policies and procedures.
Pre-/ Post-Award Duties
  • Assisting with pre-award tasks during crunch times and when GAs are out of the office.
  • Reviewing budgets and preparing projections.
  • Managing project closeout process, including managing worklist, closing out open POs, returning surpluses, handling deficits, and initiating inactivation requests.
Administrative Duties
  • Maintain internal and external databases, conducting checks in multiple systems both internal and external and to ensure compliance, tracking logs.
  • Financial reconciliations including and researching and resolving issues.
  • Oversee document retention process, including ongoing maintenance.
Other duties as assigned

Minimum Qualifications

  • Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or
  • evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
  • Ability to perform the full range of work related to program and policy research, analysis, development, evaluation, and/or operational and fiscal analysis related to sponsored programs administration and/or compliance.
  • Ability to apply theoretical knowledge base to develop recommendations and conclusions
  • Working knowledge of budget policies and procedures.
  • Ability to learn, interpret, and apply a wide variety of policies and procedures relating to sponsored programs administration/compliance and/or other comparable administrative specialty.
  • Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.
  • Ability to analyze data and make accurate projections using basic mathematical formulas and spreadsheets.
  • Ability to organize and plan work and projects including handling multiple priorities.
  • Ability to make independent decisions and exercise sound judgment.
  • Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.

Preferred Qualifications

  • Bachelor's degree, preferably in business administration: accounting, information systems, or decision sciences.
  • Work experience may be substituted for education.
  • Demonstrate the ability to communicate well, verbally and in writing. Understanding of federal regulations.
  • Effective verbal, written and interpersonal communication skills
  • Knowledge of common software packages; knowledge of spreadsheets and databases; ability to prioritize and coordinate multiple deadlines
  • Ability to solve problems to meet needs of the project by interacting with faculty and staff
  • Ability to communicate effectively verbally and in writing in order to explain business processes; ability to process a large number of time sensitive transactions/activities in a timely manner.
  • General knowledge and skills in sponsored programs administration/compliance and/or foundational knowledge of higher education/public administration principles, practices, and methods.


Office of Research and Special Programs currently adheres to a hybrid work schedule with three days in our campus office and two days remote work. This schedule is subject to change based on operational needs.

Pre-Employment Requirements

This position requires the successful completion of a background check.

Eligibility to Work

Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.


Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions.  SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.

We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.

CSUEU Position (For CSUEU Positions Only)

Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.

Additional Information


Thank you for your interest in employment with California State University (CSU).  CSU is a state entity whose business operations reside within the State of California.  Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception.  While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations.

CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so.  Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at and questions may be sent to

The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.

Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.

Advertised: Pacific Standard Time
Applications close:

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