Working Title
SEPAL Program & Assessment Coordinator
SEPAL: Science Education Partnership and Assessment Laboratory
SF State University
San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.
Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu.
San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.
The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.
Department
Office of Research and Sponsored Programs/Biology
Appointment Type
Temporary: Position will end on or before February 28, 2026. Permanent status cannot be earned in this grant funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding.
Time Base
Full-Time
Work Schedule
Monday through Friday; from 8:00 am to 5:00 pm
Anticipated Hiring Range
$6,667.00 to $7,083.00 per month ($80,004.00 to $84,996.00 annually)
Salary is commensurate with experience.
Position Summary
Under the general direction of The SEPAL: Science Education Partnership and Assessment Laboratory Principal Investigator, the SEPAL Program & Assessment Coordinator will develop and manage SEPAL programs and research efforts. The responsibilities include, but are not limited to: designing and implementing SEPAL programs, analyzing and reporting results of SEPAL programs, writing grant proposals and manuscripts for science education research, coordinating professional development events such as the 3-day Evidence-based Scientific Teaching Summer Institutes and grant writing workshops, generating annual progress reports for funding agencies, managing the operations of the SEPAL Resource Center, and leading program administrative and financial procedures with the university.
Position Information
Program Development and Management
Oversee the programs of SEPAL: Science Education Partnership and Assessment Laboratory.
- Collaborate with the Principal Investigator to design and implement SEPAL program, events, and activities.
- Co-develop policies and procedures related to SEPAL's programs and research efforts.
- Coordinate sensitive information pertaining to SEPAL and use sound judgement to address situations.
- Work with diverse populations of students and faculty to build and evaluate programs that promote inclusive and effective teaching in biology and science more generally.
- Serve as a project liaison by making contact and maintaining communication with subcontracted groups, facilitate management of data records, and conveying of records for project assessment.
- Monitor and analyze administrative and fiscal reports of SEPAL research, activities, and programs.
- Manage complex administrative procedures related with SFSU grants office, human resources, and financial departments.
Manage the SEPAL Resource Center and Student Assistants
- Mange the SEPAL Resource center including recruiting new users, training student assistants, monitoring resources, and coordinating campus-wide and off-campus usage of the SEPAL Resource Center.
- Oversee 2-3 Student Assistants that provide daily support of the SEPAL Resource Center (i.e., checking in/out materials, data entry, answering phones, answering emails, fulfilling orders).Coordinate weekly meetings with student assistants to discuss and evaluate progress.
- Maintain functioning database of materials and project websites (e.g., DART website, Scientist Spotlight Initiative website) that are part of the SEPAL Resource Center.
Community Outreach and Grant Development
- Work closely on all aspects of grant-funded program development, implementation, research design, assessment and analyses, and dissemination and publication of results
- Collaborate in grant writing process and grant proposal submissions.
- Build and arrange community partner alliances for program and research collaborations.
- Effectively communicate with diverse contacts within and outside of the university.
- Plan, organize, and co-facilitate meetings with internal and external stakeholders.
Program Evaluation and Assessment
- Design and collect pre- & post-assessments for SEPAL programs/events.
- Prepare analyses of program results and develop recommendations for future plans or actions.
- Prepare data presentations in graphic, pictorial, tabular, or written forms for SEPAL research projects
- Communicate findings through manuscripts, reports, posters, and presentations in professional association meetings
- Create, maintain, archive, and update detail-oriented program records and files
- Manage, scan, archive, and analyze a variety of program data and documents to ensure data is preserved electronically.
Other duties as assigned
Minimum Qualifications
Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
- General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods Knowledge of and ability to apply fundamental concepts.
- Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
- Thorough knowledge of policies, procedures, and outside regulations pertaining to and/or administrative specialty.
- Working knowledge of operational and fiscal analysis and techniques. Working knowledge of budget policies and procedures.
- Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
- Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
- Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to make independent decisions and exercise sound judgment.
- Ability to train others on new skills and procedures and provide lead work direction.
- Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations.
- Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management.
- Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies.
- Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions.
- Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups.
- Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus.
Preferred Qualifications
- A doctorate degree and/or advanced degree in science or a related field.
- Prior experience working with university administration, local communities, and/or science students.
- Experience working with grant-funded programs and their designated reporting systems.
- Proficiency in financial and budget management
- Supervisory experience working with individuals from a diversity of backgrounds
- Excellent written and oral communication skills
- Ability to work both independently, collaboratively, and on multiple teams, simultaneously
- Budget management, university processes and procedures, and familiarity with science education programs, research, and grant-funded efforts.
- Commitment to promoting inclusion, equity, and fairness in all aspects of the work.
- Three years of progressively responsible administrative or professional experience which is applicable to the responsibilities of science education program administration and coordination
- Experience with grant writing, peer-review panels, and submission.
- Ability to prepare clear and concise reports. Ability to analyze situations accurately and to adopt to effective course of action.
- Ability to prioritize tasks and be able to handle a variety of responsibilities.
- Ability to assist in preparation of questionnaires, gathering and analyzing research data, and in compiling data for reports and summaries in tabular, graphic, and pictorial form.
Pre-Employment Requirements
This position requires the successful completion of a background check.
Eligibility to Work
Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.
Benefits
Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.
We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.
CSUEU Position (For CSUEU Positions Only)
Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.
Additional Information
SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS).
Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations.
CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@sfsu.edu.
The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.
Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.
