*SFSU INTERNAL APPLICANTS ONLY*
Working Title
Budget Analyst III
SF State University
San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.
Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu.
San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.
The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.
Department
Budget Administration and Operations
Appointment Type
This is a one-year probationary position.
Time Base
Full-time (1.0 FTE)
Work Schedule
Monday through Friday, 8:00 a.m. to 5:00 p.m.
Anticipated Hiring Range
$5,877.00 to $7,307.00 per month ($70,524.00 to $87,684.00 annually)
Salary is commensurate with experience.
Position Summary
Under the general direction of the Associate Director Financial Management, the incumbent independently provides operational and advanced analytical support in position management, position budgeting, and labor cost distribution. The role supports campus-wide position control processes and payroll-related financial activities to ensure accurate funding, reporting, compliance, and alignment with university policies and objectives. The incumbent provides consultative support to campus stakeholders and contributes to process improvements and system enhancements.
Position Information
Position Management Support:
- Independently assist with position control activities including position setup, funding, and history review.
- Review and analyze complex HRMS/PeopleSoft transactions and recommend appropriate actions.
- Support and advise on transactions such as hires, promotions, and separations.
- Identify, analyze, and resolve funding discrepancies, including root cause analysis.
- Maintain and ensure integrity of position data across systems.
- Develop or recommend improvements to position management processes and procedures.
Position Budgeting & Labor Cost Distribution:
- Monitor and analyze labor cost distribution transactions.
- Review payroll expense allocations and identify trends, variances, and risks.
- Reconcile payroll costs with budget records and recommend corrective actions.
- Support and prepare complex journal entries related to payroll.
- Consult with and advise departments on payroll, budget planning, and labor cost strategies.
- Analyze budget trends and provide recommendations to support decision-making and resourceallocation.
Payroll & Financial System Support:
- Review and analyze payroll data and reports for accuracy and compliance.
- Conduct in-depth troubleshooting of payroll distribution errors and system issues.
- Reconcile HRMS & CHRS with financial systems and resolve complex discrepancies.
- Maintain and validate HRMS data tables for labor cost mapping.
- Provide input on system enhancements, testing, and implementation of payroll-related processes.
Collaboration & Support:
- Provide consultative guidance to departments on payroll, funding, and budget practices.
- Collaborate with HR, IT, Accounting, and other teams to ensure alignment of budget and payroll processes.
- Respond to and resolve complex inquiries related to payroll and budget.
- Lead or participate in cross-functional projects and initiatives.
- Provide training or lead work direction to staff or departments as needed.
Other duties as assigned
Minimum Qualifications
• Advanced knowledge of financial, budgetary, and accounting principles and practices.
• Thorough knowledge of the purpose, functions, and fiscal organization of the campus(es).
• Thorough knowledge of the principles of position control and budgetary alignment.
• Advanced knowledge of the principles and practices of public finance, administrative personnel, fiscal management, and cash-flow management.
• Advanced knowledge of research techniques and statistical principles and procedures.
• Knowledge of or ability to quickly learn the financial structure and financial procedures of the university.
• Ability to analyze and review campus budgets and financial practices; present complex budget information in a clear, concise, and professional manner; analyze situations accurately; and develop an effective course of action.
• Advanced analytical skills to evaluate and interpret data and develop sound conclusions and recommendations.
• Advanced communication and interpersonal skills to effectively present information and advise managers, staff, and faculty regarding budgeting policies and procedures.
• Ability to effectively mentor or lead the work of others.
Experience and Education Equivalent to a bachelor’s degree in a related field and four years of relevant experience. Additional experience which demonstrates acquired and successfully applied knowledge and abilities may be substituted for the required education on a year-for-year basis. An advanced degree in a related field may be substituted for the required experience on a year-for-year basis.
Preferred Qualifications
• Experience working in a higher education environment, preferably within the CSU system.
• Experience with PeopleSoft/HRMS and financial systems.
• Knowledge of position control and labor cost distribution processes.
• Experience with payroll reconciliation and financial reporting.
Environmental/Physical/Special
- Extensive use of a personal computer for extended periods of time as a daily information, documentation and correspondence tool
- Must work with speed and accuracy in fast-paced, heavy workload environment with frequent interruptions
- Must work well under pressure, meeting deadlines, heavy volumes
- Lift/carry a laptop, projector and Polycom weighing up to 20+ pounds in support of meetings
- May need to move bulk-printed materials weighing up to 20+ pounds in support of meetings or events
Pre-Employment Requirements
This position requires the successful completion of a background check.
Eligibility to Work
Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.
Benefits
Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.
We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.
CSUEU Position (For CSUEU Positions Only)
Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.
Additional Information
SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS).
Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations.
CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/.
The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.
Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.
*SFSU INTERNAL APPLICANTS ONLY*
