| Position Summary: |
The Administrative Assistant to the Dean provides comprehensive administrative support to ensure the efficient operation of the Dean's Office in the dental school. This position requires excellent organizational and communication skills to coordinate daily administrative activities, manage schedules, and support the Dean’s interactions with faculty, staff, students, and external stakeholders. The Administrative Assistant will be responsible for handling confidential information with discretion and professionalism, ensuring that the Dean’s Office operates effectively and in alignment with the school’s mission and goals.
Will support two Associate Deans in the Dental School |
| Position Responsibilities: |
• Office Management: Coordinate day-to-day operations within the Dean’s Office, including
managing communications, handling mail, and maintaining office supplies.
• Calendar and Scheduling: Manage the Dean’s calendar, scheduling meetings, coordinating
appointments, and arranging travel to ensure efficient time management.
• Meeting Coordination: Organize and prepare materials for meetings, including drafting agendas, taking minutes, and following up on action items to ensure successful outcomes.
• Document Preparation and Management: Prepare and proofread documents, reports, presentations, and correspondence for the Dean, ensuring accuracy and professionalism.
• Event Support: Assist in planning and executing events hosted by the Dean’s Office, including
faculty meetings, receptions, and other special gatherings, coordinating logistics as needed.
• Communication Liaison: Act as a primary point of contact for the Dean’s Office, responding to inquiries, relaying messages, and facilitating communication between the Dean and internal/external parties.
• Financial Administration: Track and reconcile expenses for the Dean’s Office, managing budget reports, processing invoices, and coordinating purchases in alignment with university policies.
• Special Projects: Support special projects as assigned by the Dean, conducting research, gathering information, and coordinating with other departments as necessary.
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| Experience & Education Background: |
• Bachelor’s degree in Business Administration or a related field preferred. 1-3 years experience in administrative support
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| Skills & Competencies: |
• Organizational Skills: Exceptional organizational abilities, with a keen attention to detail and the capacity to manage multiple tasks and deadlines effectively.
• Professional Communication: Strong verbal and written communication skills, with the ability to convey information clearly and professionally to a diverse range of stakeholders.
• Confidentiality and Discretion: Demonstrated ability to handle sensitive information with the highest level of confidentiality and professionalism.
• Technology Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with scheduling and budgeting software; willingness to learn university-specific systems.
• Problem-Solving: Strong analytical and problem-solving skills, with the ability to anticipate needs, proactively address issues, and adapt to evolving priorities.
• Customer Service Orientation: Dedication to providing high-quality support and responsiveness to internal and external inquiries, ensuring a welcoming and efficient office environment. |
| Salary Range: |
$66,300-66,300 |
| About Us: |
Yeshiva University is dedicated to academic excellence, intellectual exploration, and the advancement of timeless values that shape and impact lives. With a rich tradition rooted in Jewish thought and heritage, YU fosters a dynamic learning environment across its undergraduate, graduate, and professional schools. Our mission is to cultivate the next generation of leaders who will contribute meaningfully to society, guided by a commitment to ethics, innovation, and service. Our community extends far beyond the classroom, encompassing thousands of students, faculty, staff, and more than 70,000 alumni and supporters worldwide, all working together to build a brighter future.
As a Yeshiva University employee, you will be part of a welcoming, diverse, and intellectually engaging community that values collaboration, excellence, and professional growth. We offer a supportive and stimulating workplace with tangible employee benefits, opportunities for advancement, and a strong sense of purpose. Beyond professional development, YU is committed to ensuring a high quality of life for its employees, offering a work environment that prioritizes well-being, work-life balance, and a culture of mutual respect. Every role at YU contributes to our broader mission of education, research, and societal impact, ensuring that all members of our community—students, faculty, staff, alumni, and friends—are inspired to make a difference. We invite you to bring your talent and passion to YU and join us in shaping the future.
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| Equal Employment Opportunity: |
Yeshiva University is an equal opportunity employer committed to providing employment opportunities to all employees and candidates without regard to race, color, age, sex, national origin, disability status, or any other characteristic protected by federal, state or local laws. |