IT Inventory & Admin Support - IT Department *Work Study Required*
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Job No: 508932
Division/Organization: Community Partners
Department: Wisconsin Historical Society
Job Type: Local Work Study Student Jobs
Remote Eligbility: Not Remote
Location: HISTORICAL SOCIETY, STATE
Salary/Wage Range or Lump Sum: $16.00 - $18.00
Job Categories: Critical Thinking/Problem Solving, Digital Technology, Teamwork/Collaboration, Professionalism/Work Ethic, Information Technology and Computers, Local Work-Study Required Student Jobs
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Department Overview:
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The Information Technology Department at the Wisconsin Historical Society (WHS) manages the technology and computer infrastructure that drives the Agency’s business systems and automation requirements. The IT department manages infrastructure, software, and technical workflows that support the WHS's numerous program areas, 12 historic locations around the state, and its headquarters building in downtown Madison, WI. |
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Anticipated Start Date:
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05/18/2025 |
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Anticipated End Date (If Applicable):
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08/22/2025 |
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Remote Work Eligibility Detail:
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Not Remote
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Anticipated Hours Per Week:
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Minimum: 10 Maximum: 32 |
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Schedule:
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Mon-Friday, flexible hours to accommodate class schedules.
Approximately 10-32 hours per week depending on student availability. |
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Salary/Wage Range/Lump Sum:
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Minimum: $16.00 Maximum: $18.00 |
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Number of Positions:
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1 |
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Qualifications:
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Enrolled in a related degree program (IT, MIS, Business, etc.)
Organized and detail-oriented
Familiar with Excel, SharePoint, or Power Apps (bonus)
Willingness to learn and contribute as part of a team
Strong communication skills
Ability to learn new software and technologies as needed. |
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Knowledge, Skills & Abilities:
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Knowledge of basic IT concepts and practices
Ability to analyze technical problems and identify solutions
Attention to detail and strong organizational skills
Ability to work independently and as part of a team
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Position Summary/Job Duties:
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The Information Technology team at the Wisconsin Historical Society is seeking a detail-oriented and motivated student worker to support our IT inventory and deployment operations. This role will assist with tracking device and software inventories, monitor software versioning, help to coordinate software deployment updates, and support IT procurement activities maintaining clear records or documentation that support agency-wide technology efforts.
Hardware & Software Inventory Support
-Maintain records of IT hardware, licenses, and assignments
-Support software audits and update inventory tools (e.g., spreadsheets, SharePoint lists)
Software Deployment & Version Management
-Track and document software versions
-Coordinate with partner agency to request Software Center updates
-Help confirm deployments when needed
Procurement & Administration
-Help gather quotes, track IT orders, and maintain purchasing records
-Help monitor and create reports about IT resource consumption and usage
-Assist with lifecycle tracking and reporting
Tool & Process Support
-Use task management and process tools such as Asana or LucidChart
-Use Power Apps, SharePoint, or Excel to manage requests and data
-Help document IT procedures
Other Duties as Assigned
-Support device setup or deployment tasks
-Assist IT staff with general administrative support
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Physical Demands:
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none
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Institutional Statements:
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Equal Employment Opportunity Statement:
UW-Madison is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce.
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background-people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: diversity.wisc.edu
Accommodation Statement:
If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
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Applications close: Central Daylight Time
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