• Located at Geelong Waterfront Campus
• Full-time and fixed-term to 31 December 2025
• HEW 5 $83,407 - $93,548 + 17% Superannuation

Why work with us?

At Deakin you will have access to benefits such as a variety of leave options including generous parental leave and the ability to purchase additional leave; flexible working arrangements to help manage your work-life balance; ongoing learning and development opportunities to grow your career; an inclusive and supportive culture and environment to work in.

As a Project Officer, Records, you will:

• Undertake initial appraisal of records within the project scope, review accession listings, and assess records against approved retention and disposal authorities to make informed recommendations for accessioning or disposal.
• Accurately capture, classify, and manage both hardcopy and digital records in accordance with the University’s records management policies, procedures, and Public Record Office Victoria (PROV) standards.
• Apply records retention schedules and classification schemes to support consistent sentencing decisions, and ensure compliance with public records legislation and University governance frameworks.
• Coordinate the secure and compliant movement of records across campuses and repositories, including arranging transport, inspecting physical condition, and reporting risks to record integrity and preservation.
• Engage with internal stakeholders, project teams, and repository staff to build and maintain effective working relationships that support collaborative project delivery and records governance.

Please note this position requires an on-site presence at the Waterfront campus in Geelong.

To be successful, you’ll have:

• Completion of a Diploma and at least two years subsequent relevant work experience; or
• An equivalent combination of relevant information management experience and/or education/training.
• Demonstrated understanding of relevant Australian records and archives legislation, including Public Records Act 1973 (Vic) with experience applying those standards in large and complex organisations.
• Demonstrated experience in conducting records appraisal work in a complex / education environment, as well as applying Retention and Disposal Authority Actions and experience in using Content Manager (TRIM)

Here's how to apply: 

Please submit your updated resume and a short cover letter outlining your skills and experience.

For a confidential discussion regarding this role, please contact Tim Newbegin, Manager, University Records on t.newbegin@deakin.edu.au. For a copy of the position description, please see below:

 PD - Project Officer, Records, 575485.pdf

Applications for this position close on Wednesday 30th July at 11:55pm. 

Are You Ready?

Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.

We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders.