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Sydney Metropolitan


Job Category

Executive Assistant

Apply now Job no: 569575
Work type: Part time
Location: Mt Wilga Private Hospital
Categories: Administration/Support Services

Executive Assistant opportunity now available! Permanent part-time with benefits, rewards, and discounts. If you’re interested, we would love to hear from you!


About the Role

We are looking for an experienced and enthusiastic Executive Assistant who will play a pivotal role in supporting our Executive team and hospital managers and contributing to the continued success of Mt Wilga Private Hospital.

You will be responsible for optimising the time of the Executives, providing administrative support, and ensuring the smooth operation of day-to-day activities.

Your day-to-day activities will include:

  • Representing the hospital to multiple stakeholders including patients, doctors, employees, managers, human resources etc.
  • Prepare agendas and accurately maintain meeting minutes.
  • Maintain the administrative aspects of Human Resources , including electronic filing, uniform ordering and management of education records
  • Working with the management team, coordinate activities of the Consumer Engagement Group
  • Prepare and send comms to employees, managers, and doctors on behalf of the Executive team.  
  • Coordinate employee engagement initiatives and functions.
  • Coordinate doctor credentialing process to grant medical privileges.
  • General administrative support to the executive team.
  • Respond to enquiries presented at executive reception.  


Your Skills and Experience

  • Highly emotionally intelligent and has an ability to adapt and interact with different personalities and contribute to our caring culture.
  • Proficiency in Microsoft Office applications including Sharepoint.
  • Exceptional attention to detail.
  • Outstanding communication skills, both written and verbal.
  • High level of confidentiality.
  • Ability to work independently as well as collaboratively in a team.
  • Effective time and task management skills.
  • Flexibility and quick adaptability.
  • Experience with Meditech, Page Up, Chris 21, Livelink and Mercury (desirable)
  • Previous experience within health services industry (desirable)



On offer is an hourly rate ranging from $35 - $40 + superannuation based on experienced and qualifications. Exclusive of penalties and allowances.


What’s in it for you?

Professional Advancement: Recognition, Rewards, Professional Development, and Employee referral programs. Free access to LinkedIn Learning, education scholarships and the Ramsay Leadership Academy to support career progression.

Discounts: Hospital, Allied Health & Pharmacy discounts - you’ll pay less for hospital cover and receive higher extras limits for things like General and Major Dental.

Health and Wellbeing: Flexible work opportunities with the ability to have a say in your roster, Flexible Leave Program, and a free Employee Assistance Program offering access to confidential counselling, coaching and support.

Leisure/Social/Financial: Discounts for leisure travel with selected Hotels, salary sacrifice opportunities e.g., airport lounge membership, self-education expenses, novated leasing and more.


About Our Hospital

Mt Wilga is in the beautiful bushland suburb of Hornsby established over 70 years ago. We are a dedicated 112 room rehabilitation hospital and day therapy centre boasting large modern treatment rooms, two hydrotherapy pools and two fully equipped exercise physiology gymnasiums. As part of Ramsay Health Care, we operate high-quality services and deliver excellent patient care. Our highly skilled, multidisciplinary health care professionals are dedicated and passionate about rehabilitation.



  • Must provide a National Police check conducted within the previous 12 months
  • According to the role, Ramsay may require a Working-With-Children check and NDIS Worker Registration and proof of immunisation against infectious diseases, which may include Covid-19.

To Apply

All applications must be lodged online. Applications made by recruitment agencies will not be considered.

For any enquiries please contact: Lorrie Mohsen, Chief Executive Officer via

Applications close: 23rd July 2024


Ramsay Health Care is committed to Child Safety.  Details of our commitment are set out in our Code of Conduct, available at


Advertised: AUS Eastern Standard Time
Applications close: AUS Eastern Standard Time

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