Careers at Virginia Tech

Pre Award Administrator/Senior (Remote Eligible)

Apply now Job no: 518482
Work type: Staff
Senior management: College of Engineering
Department: Biomedical Engineering & Mechanics
Location: Telework Eligible, Blacksburg Area
Categories: Engineering, Grants / Contracts

Job Description

Reporting to the BEAM Director of Operations, the Pre Award Administrator/Senior Pre Award Administrator will be responsible for advising and assisting BEAM faculty in the preparation and submission of proposals for funding and ensure compliance with university and sponsor policies, procedures and requirements. The Pre Award Administrator/Senior Pre Award Administrator will serve as a liaison between VT's Office of Sponsored Programs (OSP) and faculty and assist in resolving all proposal and grant related matters to ensure timely submission of grant proposals. In addition, the Pre Award Administrator/Senior Pre Award Administrator will assist faculty by:
- Preparing accurate program budgets in compliance with university guidelines and sponsor requirements
-Accurately completing VT and sponsor required documents and forms in support of funding proposals (e.g. budget narratives; VT Forms B, C, D, etc...
- Initiating, submitting, and navigating proposals successfully through the VT OSP Summit system, Cayuse, and other designated internal and external submission portals.
- Serving as liaison between OSP, faculty, and sponsors when needed to address and resolve proposal and grant related issues.
- Applying extensive knowledge of government regulations, cost principles, and uniform administrative requirements to ensure accurate information is included and presented on VT and sponsor documents and as well as proposal submissions.
-Providing guidance regarding federal and university policies and procedures and sponsor requirements.
-Developing reports on status of submitted and funded proposals.
- As needed and as workload allows, assist with post award responsibilities as directed by supervisor. This may include but is not limited to expiring funds surveys, monitoring project burn rates, monitoring end of project expenditures and overages, and verifying personnel salaries.

One position will be filled at either the Pre Award Administrator or Senior Pre Award Administrator level based upon the unique qualifications, experience, and skills of the candidate selected.

Required Qualifications

-Bachelor's degree in Public or Business Administration, Finance, or related field
-Previous experience in the submission and management of research proposals.
-Previous financial and/or administrative experience in support of research proposal submission and project administration
-Experience interpreting, and application of federal and non-federal regulations and guidelines, cost principles, uniform administrative requirements for grants and audits of states, local governments, and nonprofit organizations in a university or an agency funding or conducting research. .
-Excellent computer skills and familiarity with Word, Excel and large financial databases
-Previous experience accessing, compiling, analyzing, and synthesizing large data sets pulled from multiple computer systems.
-Ability to communicate effectively and tactfully with diverse constituencies both internally and externally

Preferred Qualifications

-Professional certification/designation as a Certified Research Administrator (CRA), Certified Federal Contracts Manager (CFCM), or Virginia Tech Research Administrator Certificate (Level I and II)
-Prior experience working in a higher education research institution
-Prior experience developing complex budgets
-Prior experience working with accounting/fiscal, purchasing, and proposal submission systems such as Banner, Summit, Research Financials, MicroStrategy, ES Legacy Web Reports, and Hokiemart.

Pay Band


Appointment Type


Salary Information

$50,000 - $70,000

Review Date


Additional Information

The successful candidate will be required to have a criminal conviction check as well as documentation of COVID-19 vaccination or receive approval from the university for a vaccination exemption due to a medical condition or sincerely held religious belief.

Candidates need to submit a cover letter and resume.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Cristina Rosa Castaner at during regular business hours at least 10 business days prior to the event.

Applications close:

Back to search results Apply now Refer a friend

Share this:

| More