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Job Summary:
This role is responsible for coordinating activities related to the procurement of goods and services for the College, including vendor communications, solicitation support, purchasing transactions, contract documentation, procurement record maintenance, and customer support while ensuring compliance with applicable procurement requirements.
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Primary Duties and Responsibilities:
Essential Performance Requirements*
⦁ Develops procurement strategies with clients; analyzes requests and recommends revisions
⦁ Reviews requisitions and confers with vendors to obtain product or service information, including price, availability, and delivery schedules
⦁ Selects products for purchase by testing, observing, or examining items and estimating values according to market pricing knowledge
⦁ Determines procurement methods, such as direct purchase or competitive solicitation, and prepares purchase orders or bid requests
⦁ Analyzes bid proposals within budgetary limitations and scope of authority; makes competitive range determinations, conducts negotiations, and awards purchase orders
⦁ Creates and maintains procurement records, including items or services purchased, costs, delivery information, product quality or performance, and inventory records
⦁ Discusses defective or unacceptable goods or services with inspection personnel, quality control personnel, users, vendors, and others to determine the source of issues and implement corrective action
⦁ Expedites delivery of goods and services to users
⦁ Maintains the purchase order database, including the entry and tracking of purchase orders, and administers the online office supplies program
⦁ Provides customer service related to purchasing procedures and accounting transactions; responds to client inquiries by reviewing records and files within automated systems
⦁ Ensures compliance with applicable laws, codes, regulations, and restrictions related to the procurement of goods and services for the College
⦁ Assists with the preparation of contract documents as needed
Service Excellence
⦁ Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite
⦁ Completes all required training and professional development sessions sponsored through Tarrant County College (TCC)
⦁ Supports the mission, values, goals, and principles of the College
Supervision
Works under the general supervision of the assigned department leader
*Performs Other Related Tasks as Required
The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
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Knowledge, Skills and Abilities:
⦁ Knowledge of procurement principles, purchasing procedures, and applicable regulations to the acquisition of goods and services
⦁ Knowledge of vendor relations, purchasing documentation, and procurement recordkeeping practices
⦁ Skilled in delivering high-quality customer service and building effective interpersonal relationships, including strong listening, verbal, and written communication skills
⦁ Skilled in using computer applications and enterprise systems, including word processing, spreadsheet, and purchasing software applications
⦁ Ability to work effectively in a collaborative environment
⦁ Ability to analyze information and provide recommendations based on policy, procedure, practice, and applicable procurement requirements
⦁ Ability to maintain accurate procurement records and documentation with strong attention to detail
⦁ Ability to prioritize multiple assignments and meet established deadlines in a fast-paced environment
⦁ Ability to identify and resolve routine purchasing issues while providing timely customer support
⦁ Ability to ensure compliance with applicable procurement requirements and College procedures
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Physical Demands and Work Environment:
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, and climb or balance. The employee must occasionally lift and/or move up to 10 pounds unassisted, or up to 25 pounds with the assistance of other employees or equipment as appropriate. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually quiet.
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