Facilities Unit

Phoenix Location

Salary: $45,000 - $47,000 

Grade: 17

Closing Date: Posted until filled

• This position works closely with the Lead Building Maintenance Specialist and Agency Facilities Manager to support all facilities activities.
• Frequent in-state travel is required for this position.

• Monitor incoming requests and the status of repair, maintenance, shipping, receiving, and delivery service requests and activities, completing requests on schedule
• Coordinate service requests with employees, Facilities personnel, and vendors
• Act as liaison to the property management, ADOA General Services Division, and vendors for projects or work requests
• Manage building and equipment maintenance schedules, perform building and equipment maintenance
• Clean/maintain carpeting throughout agency
• Maintain agency meeting and conference rooms: maintain calendars, set up daily conference configurations, schedule/perform maintenance for all conference equipment, and schedule/maintain janitorial services for conference rooms
• Develop and maintain conference room schedule to coincide with conference room calendars
• Provide on-site audio-visual assistance and training as needed for conferences.
• Ensure that working environments are clean and that technology in common spaces are functional
• Coordinate internal personnel moves
• Restructure and maintain modular furniture systems and office furniture
• Responsible for maintaining floor maps using provided software
• Participate in the creation and maintenance of the emergency action preparedness plans
• Maintain the key issuance and tracking for the agency
• Perform conference deliveries/pick-ups utilizing a state vehicle
• Coordinate and provide courier services to multiple locations utilizing a state vehicle as needed
• Operate mail room and warehouse equipment, distribute and process agency mail, Fed Ex, UPS, U.S.P.S., and other deliverables
Utilize a variety of shipping data bases, and input data pertaining to numbers of address corrections, additions, and deletions necessary to keep required data bases current
• Ensure completion of building inspections, safety equipment/supply inspections, and assist with agency safety training

Knowledge in:
• Computer use
• Analyzing and problem-solving techniques
• Floor plan design software
• Safety procedures and safety equipment
• Database management procedures
• Data entry
• Inventory and warehouse experience

Skills in:
• Time management, organizational and problem solving
• Analyzing data and preparing reports
• Effective data analysis techniques and report preparation
• Recognizing and resolving complex and /routine problems
• Developing interpersonal relationships with peers, customers, and general public
• Written and verbal communication
• Performing safety Inspections to comply with environment National, AZ., and local laws, regulations and codes
• Planning, organizing, and facilitating tasks
• Excellent customer service
• Utilizing mail room software and equipment
• Using of power tools, hand tools, warehouse equipment, AV equipment, shipping and receiving equipment relating to building operations/maintenance
• Basic skill in using Microsoft Outlook, Word, and Excel

Ability to:
• Interpret and implement departmental rules, regulations, policies, and procedures relating to the assignment
• Perform and manage technically complex projects using independent judgment and personal initiative
• Critical thinking, problem solving, and project management
• Work independently as well as part of a team
• Prioritize to meet deadlines in a fast-paced environment
• Properly plan and organize
• Multi-task (e-mail, phone, etc.)
• Ability to lift 50 lbs.

• Offers are contingent upon successful completion of all background and reference checks, required documents and, if applicable, a post-offer medical/physical evaluation.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona provides an excellent comprehensive benefits package including:

• Affordable medical, dental, life, and short-term disability insurance plans
• Top-ranked retirement and long-term disability plans
• Ten paid holidays per year
• Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
• Sick time accrued at 3.70 hours bi-weekly
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Deferred compensation plan
• Wellness plans

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

You will be required to participate in the Arizona State Retirement System (ASRS) upon your 27th week of employment, subject to waiting period. On or shortly after, your first day of employment you will be provided with enrollment instructions and effective date.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542-3186 or emailing Human.Resources@azed.gov. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.