1740 West Adams Street Suite 200
Phoenix, Arizona 85007

Hourly Pay Range: $31.71 - $57.94

Grade: 26

This position will close on June 2, 2025  

The Grants Manager will serve as the department “expert” on grants and contracts administration with substantial responsibility for managing the AZBN/AHCCCS ARS 36-1803 grant program.

The duration of this position is for the life of the grant, which is through June 30, 2026.

• Sets department-specific policies for grants and contracts and provides policy recommendations that are relied upon by senior management/consultants and implemented

• Responsible for the day to day management of assigned team members, guides professional development, provides input and performs performance evaluations

• Reviews grant applications for compliance with all grant requirements for HB 2691 legislation, and ensures ongoing compliance with all applicable regulatory and financial compliance requirements

• Responsible for all activities associated with scheduling and supervision of meetings of grant staff, grant advisory board and grantees in-person and on-line/virtual

• Provides grant oversight and guidance for all grant-related processes to include the Request for Proposals (RFP), grant development, application, submission, administrative review, management, authorization, transmittal of proposals, and program evaluation

• Defines department tasks, responsibilities and outcomes; and assists in resource planning to meet the needs of project or department goals and schedules

• Responsible for the set-up, and day-to-day functioning of the computer systems, troubleshooting computer and data collection concerns, in collaboration with the AZBN information technology department

• Prepares the financial budget in collaboration with the AZBN accounting departments and ensures adherence to all federal and state rules

• Monitors new federal research directives, revises department procedures, and communicates the changes to administrators and faculty

• May be assigned to create, develop and or deliver training materials for use by team/department; acts as mentor to assigned staff

• Prepares timely and accurate reports and ensures that work is within deadline requirements and in compliance with all contracts

• Coordinates activities with program/grantee directors and managers and prepares appropriate reports for the same

• Maintains project records and prepares all modifications to resolve various application issues for grant funds

• Coordinates communication to and activities with potential grantees, grant recipients, consultants and staff

• Documents grant activities and tracks progress. Prepares complex analysis of trends to assist in decisions

• Performs all federal and state audits on all grant related information and prepares reports for all expenses

• Hires, manages and evaluates the personnel on the project and fulfills all human resources requirements

• Provides input into developing the budget and manages the department and projects within budget

• Participates in strategic planning (i.e. business plans) to support grants and contract agreements

• Supervises the work of the clerical/fiscal/operations staff who work on grants or contracts

• Develops and directs data collection, evaluation and analyses of grant data

• Maintains records of all grant bills and prepares appropriate invoices

• Monitors project budget, authorizes expenditures of project funds

• Evaluates budgets for grant proposals from grant applicants

• Prepares drafts of applications and annual reports

• Prepares and maintains records of databases

• Other duties as assigned

Knowledge:

• Working knowledge of Microsoft Office Suite, Google applications, and comfortable working in computer database systems

• Knowledge of principles, practices and methods of managing a research project

• Knowledge of computer applications and information dissemination technology

Skills:

• Strong and collegial interpersonal skills and an ability to communicate effectively in person, writing, and by phone

• Skills in communication, organization, computers, attention to detail, interpersonal, and negotiation are needed

• Skill in establishing, nurturing, and maintaining effective professional working relationships

• Skill in creating data spreadsheets suitable for managing and evaluating data

• Skill in supervising and/or coordinating the work of others

• Excellent time management and organizational skills

• Skill in verbal and written communication

• Skill in report writing

Ability:

• Strong ability to understand user needs, requirements and requests to identify priorities; manages and resolves urgent and/or conflicting requests

• Team oriented; able to effectively respond to highly complex situations involving numerous and sometimes competing constituencies

• Ability to prepare/review complex and detailed documents, proposals, reports, and/or related materials

• Ability to work well independently, but also to seek or offer assistance when needed

• Strong professional relationships with healthcare leaders in Arizona

• Strong research management experience

Required:

• Master’s degree

Preferred:

• 3 years’ experience as grant manager preferred, also grant writing, project management

• Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12.)

•Requires possession of and ability to retain a current, valid state-issued driver’s license appropriate to the assignment

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

The State of Arizona offers a comprehensive benefits package to include:

• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

• Life insurance and long-term disability insurance

• Vacation plus 10 paid holidays per year

• Health and dental insurance

• Retirement plan

• Sick leave

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

• Positions in this classification participate in the Arizona State Retirement System (ASRS)

• Note that enrollment eligibility will become effective after 27 weeks of employment

• If you have any questions, please feel free to contact Mike Dodd at mdodd@azbn.gov for assistance