Title: Supervising Deputy Clerk - Salem CDC

State Role Title: Supervising Deputy Clerk

Hiring Range: Negotiable up to $43,970

Pay Band: UG

Agency: Supreme Court

Location: Salem

Agency Website: www.vacourts.gov

Recruitment Type: General Public - G

Job Duties

The Supervising Deputy Clerk (Grade 10) is assigned supervisory operational responsibilities for the clerk’s office. This individual directs or personally handles operational activities required for efficient caseload processing in one or more of the following areas: records management, cash processing, and service to the public. The Supervising Deputy Clerk is required to plan, schedule, and monitor these activities to coincide with the overall needs of the court, other criminal justice agencies, and the public. Ensures court’s instructions are executed and that legal papers are prepared with accuracy and in accordance with appropriates policies and procedures.

This position requires candidates to demonstrate effective leadership, sound management principles, training skills, excel in promoting customer service, show initiative and problem solving, as well as being experienced in records management systems/software applications. Duties include preparing correspondence and detailed court documents, entering data into an automated Case Management System, scheduling matters for court, preparing correspondence, assessing fines and costs, filing court documents. A high degree of tact and diplomacy is needed for customer interaction in person and by phone.

Minimum Qualifications

High School diploma or equivalent. Most competitive applicants will have knowledge of the court/criminal justice’s system. Applicants should be highly organized and possess significant knowledge, skills and abilities in personnel management, time management, and performance management. Excellent written and verbal communications skills and advance knowledge of office automation systems and computer software required. Must follow through on task and like working in a fast-paced office. We are looking for a team player who assists others and who promotes a positive office environment.

Additional Considerations

This is an exempt position and is ineligible for additional compensation if working more than 40 hours in any week. Applicants must apply online. Criminal record check is required. Telephone and/or e-mail inquiries about application status will not be accepted and only interviewed applicants will be notified of the filling of the position.

This position offers a competitive benefits package, which includes vacation and sick leave, 12 paid holidays, health insurance, retirement, life insurance, deferred compensation, and short-and-long term disability.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information

Name: Charlisa Clarke

Phone: No Calls

Email: humanresources@vacourts.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.