Title: Fleet Coordinator

State Role Title: Prog Admin Specialist II

Hiring Range: $62,100 - $71,415

Pay Band: 5

Agency: Department of Motor Vehicles

Location: FACILITIES SERVICES DIV

Agency Website: www.dmv.virginia.gov

Recruitment Type: General Public - G

Job Duties

About the Opportunity
The Virginia Department of Motor Vehicles is seeking an experienced Fleet Coordinator to manage our agency's vehicle fleet and law enforcement equipment vehicle programs. This position combines operational oversight with financial management and regulatory compliance, serving as a key link between DMV and partner agencies including the Virginia State Police and Department of General Services.

As our Agency Transportation Officer (ATO), you'll have significant autonomy to modernize DMV’s vehicle management process and tools while ensuring every decision aligns with Commonwealth policies and DMV's mission to serve Virginia.

What the Role Involves
You'll oversee the complete lifecycle of DMV's vehicle fleet—managing reservations, assignments, utilization tracking, replacement scheduling, and asset inventory. This includes coordinating preventive maintenance schedules, warranty claims, recalls, and inspections to keep our fleet operational and compliant.

Financial management is central to this role. You'll develop and monitor fleet budgets, track fuel and repair expenditures, conduct cost-benefit analyses, and provide data-driven recommendations to leadership. Your financial forecasting and variance analysis will help shape strategic decisions about fleet investments and resource allocation.

As DMV's representative on the Uniform Agency Requirement Committee (UARC), you'll coordinate with the Virginia State Police on law enforcement vehicle equipment. This involves managing the procurement and installation of radio kits, sirens, lighting systems, and related equipment, then maintaining comprehensive inventory and equipment databases.
Your analytical skills will be put to good use transforming operational and financial data into meaningful insights. You'll identify trends, assess risks, recommend cost-savings opportunities, and develop reports and dashboards for leadership review.

Regulatory compliance runs through every aspect of this position. You'll ensure adherence to Virginia State Code, DGS policies, and Library of Virginia documentation standards. This includes coordinating with the DGS Accident Prevention Committee and multiple state agencies to analyze accident reports and improve fleet safety.

Day-to-day, you'll maintain detailed vehicle records, prepare required compliance reports, manage DMV reimbursements, and serve as the go-to resource for fleet-related questions across the agency.

Knowledge and Abilities
•Understanding of Virginia State Code, DGS State Driver Policy, and motor carrier regulations
•Knowledge of fleet management principles including preventive maintenance and vehicle lifecycle management
•Ability to interpret state and federal motor carrier laws and vehicle safety standards
•Experience with procurement practices, inventory control, and budget tracking
•Strong customer service orientation with responsive follow-through
•Ability to work independently while exercising sound judgment
•Comfortable collaborating across multiple agencies and departments

Why This Role Matters
This position plays a vital role in supporting DMV's operations across the Commonwealth. You'll work with a high degree of independence while collaborating with law enforcement and regulatory partners. Your work directly impacts fleet safety, operational efficiency, and fiscal responsibility.

The role requires analytical thinking and attention to detail in a compliance-focused environment. You'll balance operational needs with financial stewardship and regulatory requirements while supporting DMV's enforcement, motor carrier, and public service missions.

Minimum Qualifications

What We're Looking For
Required Experience and Skills
•Demonstrated experience in fleet operations, transportation coordination, and asset management
•Knowledge of regulatory compliance, law enforcement vehicle equipment upfitting, accident reporting, and vehicle safety requirements
•Proven ability to manage records, reports, and inventory in compliance with state policies
•Strong analytical and problem-solving capabilities, transformation experience, or major project experience
•Excellent organizational skills with ability to manage competing priorities
•Effective written and verbal communication skills
•Proficiency with Microsoft Office Suite and database management systems
•Valid driver's license and ability to operate small to mid-size passenger vehicles

Additional Considerations

•Experience coordinating with law enforcement and regulatory agencies
•Background in financial analysis, risk assessment, and public procurement
•Familiarity with Virginia state government or public-sector fleet operations

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Selected candidate(s) will need to complete the I-9 Employment Eligibility Verification Form. DMV participates in E-Verify.

All applicants for employment must consent to a driver history and criminal background check. A fingerprint-based criminal history check will be required on selected applicant(s).

Submission of an online application is required. DMV does not accept applications, resumes, cover letters, etc. in any other format. When applying for jobs, please ensure your online application or resume is complete with duties and skills associated with your work experience as well as years of experience in order to properly assess your skills in the screening process. Candidates are evaluated based on information provided in the application materials. Missing information cannot be assumed.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disability Act. Contact 804-367-9728 for assistance.
Minorities, individuals with disabilities, Veterans, and people with National Service experience are encouraged to apply. EEO/AA/TT

Contact Information

Name: DMV Employment

Phone: (804) 367-0528

Email: employment@dmv.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.