Title: Program Assistant for Academic Affairs

Position Type: Staff Full-Time

Days Per Week: Monday - Friday

Hours Per Week: 40

VP Area: Office of the Provost and Academic Affairs

Department: Provost

Position Summary

Reporting to the Academic Affairs Chief of Staff, this program assistant provides administrative support to the Honors Program, Undergraduate Research Program, Office of National and International Fellowships, Center for Research on Global Engagement, and Lumen Prize. Core duties will include coordinating program logistics, scheduling meetings, organizing paper and electronic files, maintaining budget and participation records, supervising student workers, organizing program events, and communicating with the University community. Also, provides supplemental budgetary support for the Center for Design Thinking.

Benefits of Working at Elon

As an Elon University employee, you’ll join an internationally acclaimed university with a commitment to fostering a thriving community. Ranked among the most innovative, creative and best-run universities in the nation, Elon’s personal approach to education extends to employees, whose growth, professional development and success is a hallmark of our training and advancement opportunities.

Elon University’s home is the charming town of Elon, North Carolina, a small, friendly community located a short distance from the beach and the mountains, and among the vibrant cities of Greensboro, Raleigh and Durham. In addition to the beautiful canopy of historic oak trees iconic to our campus, you’ll find boundless opportunities for family-friendly recreation, cultural events and outdoor activities. Hiking, water sports, fine dining and entertainment are just a few of the many happenings in the Elon area, making the region one of the nation’s premier travel destinations.

Employees at Elon enjoy a generous and comprehensive benefits package that includes:

28 annual days off, including holidays and vacation.

Immediate tuition remission for undergraduate courses

Tuition remission for approved graduate-level courses after 12 months of employment.

Retirement plan with an 8 percent contribution from the university.

Immediate eligibility for health, dental and vision insurance, along with free acute care and lab services at our onsite Health & Wellness Clinic.

Free use of campus fitness facilities.

Free admission to musical and theater performances, guest speakers, religious and ethnic observances, recitals, art exhibitions, entertainment and our Division I Phoenix athletics.

Eligibility for tuition remission at Elon for spouses, qualifying domestic partners and dependents begins at two years of service. After two years of employment, eligibility begins for participation in the Tuition Exchange, a national scholarship exchange program that enables dependents to enroll in nationally recognized partner colleges and universities.

Elon values and celebrates the diverse backgrounds, cultures, experiences and perspectives of our community members. As an equal opportunity employer, Elon’s principles of diversity extend to race and gender identity, age, disability status, veteran status, sexual orientation, religion, and other aspects of one’s identity. At Elon, our employees respect human differences, passion for lifelong learning, emphasis on personal integrity and an ethic of service.

Minimum Required Education and Experience

A bachelor’s degree plus 1-3 years of relevant work experience and/or training or an associate’s degree plus 3-5 years of relevant work experience and/or training.

Job Duties

• Monitors and reconciles departmental or program budget and tracks travel and office expenditures, including process payments and reimbursements, purchase requisitions, invoices, maintain and process monthly credit card records and payments
• Plan and organize event logistics for events, including annual events and end-of-semester celebrations and hotel and transportation logistics for travel-based events. Also provide assistance for event planning for cohort-based Fellows programs as needed
• Help with a variety of other administrative duties, including ordering office supplies, organizing and maintaining files, data, and budget records, assisting with website updates, booking shared conference room 
• Hire/train/supervise student workers that work within the office
• Effectively answer telephones, schedule appointments, compose correspondence, read and route incoming mail 
• Assisting, when needed, with operations of Honors Fellow program including curricular management, cohort management, and record keeping. 
• Serve as backup for Program Assistant for Fellows program