Position Title: Data/Records Coord

Employee Classification: Data/Records Coord

College/Division: Research, Creativity and ED

Department: 470300-RESEARCH ADMINISTRATION

Internal or External Search: External - Open to all applicants

Location: Las Cruces

Offsite Location (if applicable):

Target Hourly/Salary Rate:  $15.45

Appointment Full-time Equivalency:  1.0

Exempt or Non-Exempt:  Non-Exempt

Summary:  New Mexico State University's Office of Research, Creativity and Economic Development invites you to apply for the Data/Records Coordinator position. 

Classification Summary:
Under direct supervision monitors, posts, and processes university data. Creates and maintains computerized and paper records by performing routine queries and generating applicable reports. Ensures integrity of student, personnel, financial, and/or all other confidential records as appropriate by the department. Makes certain that deadlines are met and completed with a high degree of accuracy. Incumbent is responsible for training and directing records system coding and assignments handled by assistants

Classification Standard Duties:
Establishes and maintains filing systems for various data records. Posts and updates information to various records, and other related documents.Answers inquiries concerning the status of information requests; complies with policies concerning the various records maintained.Collects and extracts data from records for various reports; Audits data for accuracy and completeness. Scans and edits for errors during processing. Verifies information contained in data and hard copy records for legitimate requests for such information. Responsibilities includes related maintenance of large and complex filing systems (hardcopy and/or electronic). Assists in identifying, assessing and resolving issues/problems, and is required to assess and resolve non-standard issues/problems . The person in this role will be responsible for seeking advice and escalating issues when faced with tasks/problems outside normal scope of job. Performs miscellaneous job-related duties as assigned.

Required Education, Experience, Certification/License, Equivalency
Required Education:High School diploma or GED certificate.; Required Experience:Three (3) years of experience related to the standard duties as outlined.; Equivalency:Completion of a post-secondary degree or certificate may substitute for years of experience.; Required Certification/License:

Knowledge, Skills and Abilities
KNOWLEDGE:Knowledge of supplies, equipment, and/or services ordering and inventory control.; SKILLS:Records maintenance skills; Database management skills; Word processing and/or data entry skills; Organizing and coordinating skills; skills in reading, spelling and simple arithmetic.; ABILITIES:Ability to gather data, compile information; Ability to communicate effectively, both orally and in writing; Ability to make administrative/procedural decisions and judgments; Ability to create, compose, and edit written materials;

Job Duties and Responsibilities
Under direct supervision monitors, posts, and processes university data.Creates and maintains computerized and paper records by performing routine queries and generating applicable reports. Ensures integrity of student, personnel, financial, and/or all other confidential records as appropriate by the department. Makes certain that deadlines are met and completed with a high degree of accuracy. Incumbent is responsible for training and directing records system coding and assignments handled by assistants.

Preferred Qualifications

Special Requirements of the Position

Department Contact:  Stephanie Schumacher, 575-646-1590, sschum@nmsu.edu

Contingent Upon Funding: Contingent upon funding

Bargaining Unit Eligibility: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Standard Work Schedule: Standard (M-F, 8-5)

If Not a Standard Work Schedule: 

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: No or very limited physical effort required.

Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.