Position Title: Fiscal Asst,Sr

Employee Classification: Fiscal Asst,Sr

College/Division: College of Hlth, Educ & Soc Trans

Department: 320001-COLLEGE OF HLTH, EDUC & SOC TRANS

Internal or External Search: External - Open to all applicants

Location: Las Cruces

Offsite Location (if applicable):

Target Hourly/Salary Rate:  $17.85

Appointment Full-time Equivalency:  1.0

Exempt or Non-Exempt:  Non-Exempt

Summary:  We seek a detail-oriented, highly organized, and proactive Senior Fiscal Assistant to support our research operations team. NMSU is an EEO/AA employer.

Classification Summary:
Under general direction, performs a broad range of accounting functions with lead responsibility for accounting records in a small office or organization department. Ensures documents being processed are included in the appropriate accounting period. Posts, balances, and closes subsidiary ledgers. Follows up on delinquent accounts receivable customers. Analyzes and verifies internal consistency, completeness, and arithmetic accuracy of account documents and makes adjustments.

Classification Standard Duties:
Coordinates the activities of subordinates; Prepares or verifies and encodes requisitions, invoices, complex journal entries or other transaction documents for accuracy, completeness and compliance with pertinent university or sponsor regulations; assigns transaction codes to document; approves transaction documents within designated limits; Determines if funds are available for expenditures or requisitions and posts to proper account; monitors fund/account balances and notifies appropriate personnel when limits are reached; Maintains special logs or records and balances and reconciles internal accounts or records; Reviews computer reports to identify and trace sources of error; makes necessary corrections; Prepares a variety of straightforward special and recurring accounting related reports, summaries, financial statements, statistical reports and reconciliations; Performs or reviews specialized calculations related to posting and accounting functions; Solves problems and recommends changes in procedure in accordance with previous training or experience; Ensures requirements and specifications of university or outside agencies are met by monitoring and complying with reporting requirements and opening or closing accounts as specified/required; Controls small petty cash fund; authorizes disbursement and fund replenishment; prepares necessary entries; Contacts department personnel, account representatives or other appropriate personnel regularly to resolve problems, keep all parties informed and to serve as a reference source; composes correspondence of technical nature pertaining to assignments; May authorize the purchase of equipment, supplies and services within defined limits; May prepare student personnel payroll action requests.Performs miscellaneous job-related duties as assigned.

Required Education, Experience, Certification/License, Equivalency
Required Education:High School diploma or GED certificate.; Required Experience:Three (3) years of experience related to the standard duties as outlined.; Equivalency:Completion of a post-secondary degree or certificate may substitute for years of experience.; Required Certification/License:

Knowledge, Skills and Abilities
KNOWLEDGE:Knowledge of accounting and bookkeeping practices and principles; Knowledge of generally accepted accounting principles and budgeting practices.; SKILLS:Skill in maintaining and reconciling accounting and financial records.; ABILITIES:Ability to effectively communicate.

Job Duties and Responsibilities
Completes fiscal processes for externally funded projects and unrestricted funds, including but not limited to Aggiemart, Pcard, travel reimbursements, payment forms, JVs, and other budgetary support needed by the PIs. Completes personnel hiring actions, i.e., postings for Regular positions and temporary hires for staff, faculty, and students. Initiates PAFs, EPAFs, and labor redistributions. Maintains logs or records and balances and reconciles PI accounts or records in agreement with the unit's accountant. Responsible for reviewing the employee effort allocation report and ensuring accuracy for SPA reporting purposes. Aids in the Final Report of Expenses when the award is closing. Assists other team members as needed and other duties as assigned.

Preferred Qualifications

Special Requirements of the Position

Department Contact:  Juanita Hannan, 575-646-3784, juamendo@nmsu.edu

Contingent Upon Funding: Not Applicable

Bargaining Unit Eligibility: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Standard Work Schedule: Standard (M-F, 8-5)

If Not a Standard Work Schedule: 

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: No or very limited physical effort required.

Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.