Position Title: Accounts Receivable Coord

Employee Classification: Accounts Receivable Coord

College/Division: Administration and Finance

Department: 530420-UNIVERSITY ACCOUNTS RECEIVABLE

Internal or External Search: External - Open to all applicants

Location: Las Cruces

Offsite Location (if applicable):

Target Hourly/Salary Rate:  $45,000

Appointment Full-time Equivalency:  1.0

Exempt or Non-Exempt:  Exempt

Summary:  University Accounts Receivable at NMSU is seeking a detail-oriented and motivated Accounts Receivable Coordinator to lead collection efforts across our main campus and four community colleges. In this role, you’ll supervise a team of senior fiscal assistants and student employees, manage student accounts in collections, and handle legal notifications with a strong understanding of student rights. If you’re organized, collaborative, and passionate about supporting student success, we encourage you to apply!

Classification Summary:
Analyze and interpret student account balances. Advise and counsel students with balances, authorize students with balances to prepare payment plans. Approve and post wire transfers and americop funds actions. Coordinate the issuing of financial aid distributing. Delegate incoming changes or payments from other departments.

Classification Standard Duties:
Coordinates all student accounts receivable activity. Generates or oversees generation of monthly billing; ensures validity of charges on the general ledger. Monitors aging of accounts receivable and initiates programs to facilitate collection of invoices; reconciles or oversees reconciliation of aging to the general ledger on a monthly basis. Coordinates and controls monthly receivables activity, ensuring that billing, collection, and reporting activities occur by the specified deadlines. Researches and investigates student account issues, and monitors accounts as appropriate, depending on investigated circumstances; monitors and controls non-payments, delayed payments, and other anomalies. Proposes accounts receivable and related policy and procedure changes as appropriate to the position. Manages and maintains a computerized accounts receivable system; manages and maintains department records, reports, and filing systems. Performs miscellaneous job-related duties as assigned.

Required Education, Experience, Certification/License, Equivalency
Required Education:High School diploma or GED certificate.; Required Experience:Four (4) years of experience related to the standard duties as outlined.; Equivalency:Completion of a post-secondary degree or certificate may substitute for years of experience.; Required Certification/License:

Knowledge, Skills and Abilities
KNOWLEDGE:Knowledge and understanding of computerized accounting systems. Knowledge of financial and accounting principles and procedures as related to accounts receivable.; SKILLS:Advanced skills in MS Access and Excel. Skill in analyzing continuous quality improvement needs and opportunities, and implementing responsive strategies and procedures.; ABILITIES:Ability to gather data, compile information, and prepare reports. Ability to communicate effectively, both orally and in writing. Ability to lead and train administrative staff, and to organize, prioritize, and schedule work assignments. Ability to analyze complex information, and to define and solve problems.

Job Duties and Responsibilities
Oversee NMSU collection efforts for all four community colleges and main campus. Supervise two senior fiscal assistants and two student positions.
Manage student accounts that are either in internal or external collections.
Research and process legal notifications. Understanding of student legal rights related to collection proceedings.

Preferred Qualifications

Special Requirements of the Position

Department Contact:  Barbara Espalin, bespalin@nmsu.edu

Contingent Upon Funding: Not Applicable

Bargaining Unit Eligibility: 

Standard Work Schedule: Standard (M-F, 8-5)

If Not a Standard Work Schedule: 

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: No or very limited physical effort required.

Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.