Department Contact: Michael Gilliland, 575-646-2460, mikecg@nmsu.edu

Internal or External Search: External - Open to all applicants

Advertising Summary: Step into a high‑impact role where your analytical skills and accounting expertise drive real operational success. You’ll lead key financial functions from daily accounting and reconciliation to annual budget support ensuring accuracy, efficiency, and insight at every turn.

This position owns critical processes like rate development, ChecsNet billing, Pinnacle Data Management, and enterprise software resale, while keeping payables, receivables, and reporting flawlessly on track.

If you thrive in a fast‑paced environment, love turning complex data into clarity, and want to be the go‑to expert for financial operations, this is your opportunity to shine.

Position Details

Position Title: Fiscal Assistant IV

College/Division: Information Technology

Department: 450200-IT FINANCIAL OPERATIONS

Location: Las Cruces

Offsite Location (if applicable):

Target Hourly/Salary Rate: $19.28

Appointment Full-time Equivalency: 1.0

FLSA Status: Non-Exempt

Bargaining Unit Announcement: This is NOT a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Contingent Upon Funding: Not Applicable

Standard Work Schedule: Standard (M-F, 8-5)

If Not a Standard Work Schedule: 

Job Duties and Responsibilities: Supports the annual division budget process by compiling and analyzing financial data and performing daily accounting functions, including accounts payable, receivables, billing, purchasing, and reconciliation activities. Manages rate development for new and existing services, processes Pinnacle Data Management and Enterprise Software Resale, and prepares monthly ChecsNet billing while tracking outstanding invoices and payments. Oversees journal entries, financial reporting spreadsheets, requisitions, reimbursements, direct pays, invoice coding, and PC‑card and fuel card processing. Initiates Enterprise Maintenance Agreements, assists with tracking and preparing renewal files, and ensures timely processing of payables and receivables to maintain accurate and efficient financial operations.

Qualifications

Required Education and Experience: 
High School diploma + 4 years of relevant experience or an Associate's Degree + 2 years of relevant experience.

Equivalent Qualifications: 

Preferred Qualifications: 

Special Certification/Licensure: 
Must be authorized to work in the United States. Visa sponsorship is not available for this position.

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: No or very limited physical effort required.

Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.